Travel Workflow Planner

traveling-with-mchaila; Concord (NC); Remote; USD 40,000 - 60,000; Full time

Job summary

traveling-with-mchaila is seeking a Travel Workflow Planner to organize travel requests, manage booking timelines, and ensure a smooth end-to-end process in a fully remote setting.

The role emphasizes structured workflows, independent work, and clear communication to maintain high accuracy and timely follow-ups across multiple projects.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple workflows and prioritize effectively.
• Experience in coordination, planning, scheduling, or customer support preferred.
• Comfortable working independently in a remote environment.
• Detail-focused and proactive.
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM.

Responsibilities

• Coordinate travel workflows, timelines, and booking milestones.
• Organize and track travel requests from initial inquiry through confirmation.
• Communicate with clients and team members to gather and verify details.
• Monitor progress, identify outstanding items, and follow up as needed.
• Maintain organized digital records and documentation.
• Review booking details to ensure accuracy and completeness.
• Support efficient operations by keeping all tasks aligned and on schedule.

Skills

Organizational skills

Communication skills

Multitasking

Remote work

Detail-oriented

Tech-savvy

Citizenship requirement

Job description

We're looking for an organized and detail-driven Travel Workflow Planner to support daily operations by coordinating travel requests, managing booking timelines, and ensuring each step of the process runs smoothly from start to finish. This fully remote opportunity is ideal for someone who thrives on structure, enjoys managing multiple moving parts, and takes pride in keeping workflows efficient and on track.

In this role, you'll use established systems, tools, and training to organize travel-related tasks, track progress, and maintain accurate records. You'll work independently while ensuring clear communication, timely follow-ups, and a high standard of accuracy throughout the planning process.

What You'll Do:

• Coordinate travel workflows, timelines, and booking milestones
• Organize and track travel requests from initial inquiry through confirmation
• Communicate with clients and team members to gather and verify details
• Monitor progress, identify outstanding items, and follow up as needed
• Maintain organized digital records and documentation
• Review booking details to ensure accuracy and completeness
• Support efficient operations by keeping all tasks aligned and on schedule

What We're Looking For:

• Strong organizational and communication skills
• Ability to manage multiple workflows and prioritize effectively
• Experience in coordination, planning, scheduling, or customer support (preferred, not required)
• Comfortable working independently in a remote environment
• Detail-focused, dependable, and proactive
• Tech-savvy and able to learn new systems quickly
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

• Fully remote flexibility
• Structured onboarding and ongoing support
• Clear systems and processes designed for success
• Opportunity to build planning and workflow management skills
• Supportive and collaborative team environment