Remote Travel Orchestration Specialist

traveling-with-mchaila; Lynchburg (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

traveling-with-mchaila is seeking an organized Travel Workflow Planner to support daily operations by coordinating travel requests, managing booking timelines, and ensuring each step of the process runs smoothly from start to finish.

This fully remote opportunity is ideal for someone who thrives on structure, enjoys managing multiple moving parts, and takes pride in keeping workflows efficient and on track.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple workflows and prioritize effectively.
• Experience in coordination, planning, scheduling, or customer support.

Responsibilities

• Coordinate travel workflows, timelines, and booking milestones.
• Organize and track travel requests from initial inquiry through confirmation.
• Communicate with clients and team members to gather and verify details.
• Monitor progress, identify outstanding items, and follow up as needed.
• Maintain organized digital records and documentation.
• Review booking details to ensure accuracy and completeness.
• Support efficient operations by keeping all tasks aligned and on schedule.

Skills

Organizational skills

Communication

Multitasking

Remote work

Detail-oriented

Tech-savvy

Citizenship eligibility

Job description

We're looking for an organized and detail-driven Travel Workflow Planner to support daily operations by coordinating travel requests, managing booking timelines, and ensuring each step of the process runs smoothly from start to finish. This fully remote opportunity is ideal for someone who thrives on structure, enjoys managing multiple moving parts, and takes pride in keeping workflows efficient and on track.

In this role, you'll use established systems, tools, and training to organize travel-related tasks, track progress, and maintain accurate records. You'll work independently while ensuring clear communication, timely follow-ups, and a high standard of accuracy throughout the planning process.

What You'll Do:

Coordinate travel workflows, timelines, and booking milestones
Organize and track travel requests from initial inquiry through confirmation
Communicate with clients and team members to gather and verify details
Monitor progress, identify outstanding items, and follow up as needed
Maintain organized digital records and documentation
Review booking details to ensure accuracy and completeness
Support efficient operations by keeping all tasks aligned and on schedule

What We're Looking For:

Strong organizational and communication skills
Ability to manage multiple workflows and prioritize effectively
Experience in coordination, planning, scheduling, or customer support (preferred, not required)
Comfortable working independently in a remote environment
Detail-focused, dependable, and proactive
Tech-savvy and able to learn new systems quickly
Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

Fully remote flexibility
Structured onboarding and ongoing support
Clear systems and processes designed for success
Opportunity to build planning and workflow management skills
Supportive and collaborative team environment