Remote Travel & Lifestyle Executive Assistant

Family Office; Montecito (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Family Office in Montecito, CA seeks an exceptional Executive Personal Assistant to provide high-level administrative, personal, travel, lifestyle, and project coordination support.

This is primarily remote, with occasional in-person tasks for errands, events, and local coordination. The ideal candidate is highly organized, proactive, polished in written communication, discreet, and able to anticipate needs.

Qualifications

• Proven experience supporting a founder, CEO, principal, family office, or high-net-worth household.
• Strong writing skills and confidentiality.
• Excellent follow-through and service mindset.
• Ability to work autonomously in a remote-first role with in-person tasks as needed.
• Valid driver’s license and clean driving record.

Responsibilities

• Manage a complex calendar and coordinate meetings and Zooms.
• Organize schedules into efficient blocks and track follow-ups.
• Coordinate with vendors and service providers; manage receipts and documentation with finance.
• Handle gifting, restaurant reservations, and event planning.
• Coordinate travel logistics including flights, hotels, transportation, and itineraries.
• Support personal and business-related projects and tasks as needed.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Written communication

Problem solving

Vendor coordination

Tools

Zoom

Job description

Family Office in Montecito, CA seeks an exceptional Executive Personal Assistant to provide high-level administrative, personal, travel, lifestyle, and project coordination support.

This is primarily remote, with occasional in-person tasks for errands, events, and local coordination. The ideal candidate is highly organized, proactive, polished in written communication, discreet, and able to anticipate needs.