Remote Travel & Expense Reimbursement Specialist

Michigan Public Health Institute (MPHI); Okemos (MI); Hybrid; USD 32,000 - 38,000; Full time

Job summary

MPHI is seeking a Travel & Expense Reimbursement Specialist to manage employee travel and reimbursements, ensuring compliance with travel policies and high-quality customer service.

The role supports travel planning, request reviews, and system management, with training during a six-month probation period. Possibility of transition to permanent status based on funding and performance while facilitating in-state remote work and occasional Okemos office meetings.

Qualifications

• High school diploma or equivalent and 3-5 years of related travel, accounts payable, or administrative experience.
• Associate degree in Accounting or Finance preferred.
• Strong attention to detail and ability to follow complex instructions.

Responsibilities

• Serve as the primary point of contact for employee travel and expense reimbursements, providing high quality customer service.
• Review travel requests and expense reimbursement forms for compliance with applicable policies, allowable costs, appropriate authorization, and supporting documentation.
• Support employees using the corporate travel website, including user profile management and assistance with booking travel reservations.
• Track out-of-state travel requests and assign trip numbers.
• Maintain expert knowledge of MPHI's corporate travel website and internal travel & expense reimbursement system.
• Maintain expert knowledge of the MPHI Travel Policy, State of Michigan Travel Policy and related internal policies.
• Provide outreach, education, and training to MPHI staff on travel-related processes and requirements.
• Obtain appropriate financial coding for flights and ensure flight itineraries align with approved trip requests and policy requirements.
• Communicate with internal and external customers to resolve travel and reimbursement inquiries.
• Represent the best interests of MPHI at all times.
• Perform additional duties as assigned.

Skills

Attention to detail

Customer service

Communication

Teamwork

Problem solving

Education

High school diploma or equivalent

Associate degree in Accounting or Finance

Tools

Microsoft Office

Job description

MPHI is seeking a Travel & Expense Reimbursement Specialist to manage employee travel and reimbursements, ensuring compliance with travel policies and high-quality customer service.

The role supports travel planning, request reviews, and system management, with training during a six-month probation period. Possibility of transition to permanent status based on funding and performance while facilitating in-state remote work and occasional Okemos office meetings.