Remote Trademark Docketing Specialist

Beacon Hill Staffing Group; Austin (TX); Remote; USD 65,000 - 95,000; Full time

Job summary

Beacon Hill Staffing Group seeks a Docketing Analyst to support a U.S.-based law firm's IP practice. This fully remote role requires sitting in the United States and involves managing trademark dockets, deadlines, and related records across domestic and international matters.

The ideal candidate has 5+ years in IP docketing with trademark experience, strong attention to detail, and proficiency in PATTSY and MS Office.

Qualifications

• 5+ years of progressive Intellectual Property docketing experience focused on trademarks.
• Trademark experience is required.
• Strong experience with domestic and foreign trademark matters and TTAB proceedings.
• In-depth knowledge of U.S. and international trademark docketing requirements and deadlines.
• Strong experience with docketing software; PATTSY experience is highly relevant to the responsibilities of this role.
• Excellent proofreading, organizational, and attention-to-detail skills.
• Ability to identify discrepancies in docket and bibliographic data and help resolve complex issues.
• Ability to manage a high volume of deadline-sensitive work accurately and independently.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Review, process, and distribute correspondence from the USPTO, foreign government agencies, and foreign associates in accordance with established procedures.
• Maintain assigned trademark docket portfolios and ensure daily docket clearance and accurate filing logs.
• Monitor and maintain domestic and international trademark deadlines and electronic docket calendars.
• Ensure accurate and complete docketing of documents and deadlines received from the USPTO and other domestic and international sources.
• Maintain accurate docket records and prepare reports as required.
• Save client and legal documents in PATTSY and upload documents and images to the appropriate matter records.
• Maintain electronic files through the firm's IP management system and iManage integration.
• Process abandoned and inactive matters in accordance with established procedures.
• Respond to complex docketing questions from attorneys and staff.
• Lead docket audits, including bibliographic, PTO formality, and U.S. pair inconsistency audits.
• Assist with mass bibliographic data updates, matter intakes, and other docketing projects.
• Communicate effectively with attorneys, staff, and clients while maintaining confidentiality.

Skills

Trademark docketing

IP docketing

TTAB proceedings

PATTSY

iManage integration

MS Office

Attention to detail

Communication skills

Tools

PATTSY

iManage

Job description

Beacon Hill Staffing Group seeks a Docketing Analyst to support a U.S.-based law firm's IP practice. This fully remote role requires sitting in the United States and involves managing trademark dockets, deadlines, and related records across domestic and international matters.

The ideal candidate has 5+ years in IP docketing with trademark experience, strong attention to detail, and proficiency in PATTSY and MS Office.