Remote Team Admin & Document Specialist

EHS Support, LLC; Stati Uniti; Remoto; USD 42.000 - 56.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible working arrangements

Competitive salary package

Bonuses to reward growth

Revenue sharing opportunity

Structured mentoring program

Paid parental leave

Diverse projects and growth

Vibrant team culture

Descrizione del lavoro

EHS Support is a specialty environmental consulting firm seeking a Team Administrator / Document Specialist to provide business, administrative and marketing support for Australia and New Zealand operations, with backup to USA operations. The role emphasizes high-quality Word documents, AI-assisted workflows, and strong formatting skills.

The successful candidate will be detail-oriented, tech-savvy, and able to manage multiple tasks, deliverables, and deadlines across internal and external

Competenze

• 5-10+ years’ experience in similar role preferred.
• Ability to work independently and prioritise tasks appropriately.
• Experience in document formatting and an eye for presentation.
• Experience in proofreading documents.

Mansioni

• Advanced use of MS Word with templates, styles and formatting per the Style Guide.
• Use AI tools (e.g., Microsoft Copilot) to draft communications, summarize documents and improve content.
• Leverage AI-assisted tools to improve document consistency and reporting across SharePoint and OneNote.
• Proofread and edit documents for grammar, structure, clarity and consistency.
• Convert documents to PDFs with bookmarks.
• Collaborate with Project Managers to understand deliverable requirements and deadlines.
• Update and manage information on the team OneNote and SharePoint sites.
• Coordinate input for large proposals and input standard company information.
• Train new hires on internal administrative processes.
• Setup SharePoint filing systems for new projects.
• Gather HSE statistics for client databases.
• Manage company information within procurement systems (ISN, Avetta, Ecovadis).
• Develop and maintain internal training and supplier registers.
• Format presentations in MS PowerPoint; organize travel and events.

Conoscenze

MS Word proficiency

AI tools

SharePoint

OneNote

PowerPoint

proofreading & editing

Formazione

Bachelor’s degree (desirable)

Strumenti

MS Word

SharePoint

OneNote

PowerPoint

PDF conversion

Descrizione del lavoro

EHS Support is a specialty environmental consulting firm seeking a Team Administrator / Document Specialist to provide business, administrative and marketing support for Australia and New Zealand operations, with backup to USA operations. The role emphasizes high-quality Word documents, AI-assisted workflows, and strong formatting skills.

The successful candidate will be detail-oriented, tech-savvy, and able to manage multiple tasks, deliverables, and deadlines across internal and external