EHS Systems Coordinator - Decatur, IL

ADM; Decatur (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

ADM is seeking an EHS Administration & Systems Specialist to support the Environment, Health & Safety function. You will manage EHS documents, SharePoint content, user access, and learning/communications initiatives, leveraging Microsoft 365 and AI tools to drive efficiency.

The role emphasizes document control, digital workplace administration, and project coordination across global/EHS initiatives. A strong technical foundation and problem-solving mindset are required.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or related field preferred.
• Equivalent experience will be considered.

Responsibilities

• Administer and maintain EHS documents in PolicyTech and other document management systems.
• Coordinate document review, approval, publication, and archiving processes.

Skills

Problem solving

Organizational skills

Cross-functional coordination

Self-starter

Education

Associate's or Bachelor's degree (preferred) in Business Administration / Information Systems / Communications / EHS

Equivalent experience considered

Tools

SharePoint Online

Teams

Outlook

Word

Excel

PowerPoint

OneNote

Microsoft Copilot

Job description

Position Summary

The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.

Position Summary

The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.

Key Responsibilities

EHS Document Management

• Administer and maintain EHS documents within PolicyTech and other document management systems.
• Coordinate document review, approval, publication, and archiving processes.
• Manage translation requests for EHS procedures, standards, and related documentation.
• Ensure translated materials are distributed, uploaded, and maintained appropriately.
• Support document management system improvement initiatives and process optimization efforts.

SharePoint & Digital Workplace Administration

• Serve as technical support for the EHS Home SharePoint site.
• Maintain current, accurate, and engaging content across EHS SharePoint pages.
• Create and update site content, document libraries, communications, lists, and navigation structures.
• Implement enhancements that improve user experience and accessibility.
• Leverage Microsoft 365 tools to streamline information sharing and collaboration.

User Access & Systems Support

• Manage user access requests for EHS systems and applications.
• Maintain EHS distribution lists, contact lists, and user permissions.
• Provide first-level helpdesk support for Guardian and other assigned systems.
• Troubleshoot common user issues and elevate technical problems as necessary.

Project & Program Support

• Provide coordination and administrative support for key EHS initiatives and projects.
• Track project actions, milestones, deliverables, and communications.

Communications & Learning Support

• Coordinate publication and distribution of EHS Alerts, One Point Lessons, safety communications, and related materials.
• Assign keywords and metadata to improve document searchability and accessibility.
• Support learning content administration and training program coordination.
• Assist with communication planning and employee engagement activities.

Meeting & Event Coordination

• Coordinate logistics for monthly team webcasts and other EHS meetings.
• Support scheduling, meeting materials, attendee communications, and follow-up actions.
• Assist with planning and coordination of virtual and in-person events.

Process Improvement & AI Utilization

• Identify opportunities to automate and streamline administrative and operational processes.
• Utilize AI-enabled tools and Microsoft Copilot capabilities to improve productivity and efficiency.
• Recommend process improvements that reduce administrative burden and enhance user experience.
• Support digital transformation initiatives within the EHS organization.

Qualifications

Education

• Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or related field preferred.
• Equivalent experience will be considered.

Experience

• 3+ years of experience in an administrative, coordinator, systems support, or project support role.
• Experience supporting global or multi-location organizations preferred.
• Experience with document management systems, SharePoint administration, or learning management systems strongly preferred.

Technical Skills

• Advanced proficiency with Microsoft 365 applications, including:
• SharePoint Online
• Teams
• Outlook
• Word
• Excel
• PowerPoint
• OneNote
• Experience with Microsoft Copilot or other AI productivity tools.
• Experience managing permissions, workflows, and content within SharePoint.
• Familiarity with document management systems
• Strong data management and reporting skills.

ADM requires the successful completion of a background check.

REF:112872BR