Team Administrator / Document Specialist

EHS Support, LLC; United States; Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive salary package

Bonuses to reward growth

Revenue sharing opportunity

Structured mentoring program

Paid parental leave

Diverse projects and growth

Vibrant team culture

Job summary

EHS Support is a specialty environmental consulting firm seeking a Team Administrator / Document Specialist to provide business, administrative and marketing support for Australia and New Zealand operations, with backup to USA operations. The role emphasizes high-quality Word documents, AI-assisted workflows, and strong formatting skills.

The successful candidate will be detail-oriented, tech-savvy, and able to manage multiple tasks, deliverables, and deadlines across internal and external

Qualifications

• 5-10+ years’ experience in similar role preferred.
• Ability to work independently and prioritise tasks appropriately.
• Experience in document formatting and an eye for presentation.
• Experience in proofreading documents.

Responsibilities

• Advanced use of MS Word with templates, styles and formatting per the Style Guide.
• Use AI tools (e.g., Microsoft Copilot) to draft communications, summarize documents and improve content.
• Leverage AI-assisted tools to improve document consistency and reporting across SharePoint and OneNote.
• Proofread and edit documents for grammar, structure, clarity and consistency.
• Convert documents to PDFs with bookmarks.
• Collaborate with Project Managers to understand deliverable requirements and deadlines.
• Update and manage information on the team OneNote and SharePoint sites.
• Coordinate input for large proposals and input standard company information.
• Train new hires on internal administrative processes.
• Setup SharePoint filing systems for new projects.
• Gather HSE statistics for client databases.
• Manage company information within procurement systems (ISN, Avetta, Ecovadis).
• Develop and maintain internal training and supplier registers.
• Format presentations in MS PowerPoint; organize travel and events.

Skills

MS Word proficiency

AI tools

SharePoint

OneNote

PowerPoint

proofreading & editing

Education

Bachelor’s degree (desirable)

Tools

MS Word

SharePoint

OneNote

PowerPoint

PDF conversion

Job description

Location: Western Australia, Australia

About EHS Support

EHS Support is a specialty environmental consulting firm that provides solutions to complex environmental, health, and safety challenges across a range of market sectors and industries. With experts located throughout the United States, Canada, Australia, New Zealand, the United Kingdom, and South Africa, we form long-lasting partnerships with our clients through a culture of excellence, innovation, work ethic, and integrity. We focus on hiring and retaining talented, motivated people who enjoy collaborating with and delivering value to our clients. Our team does more than identify problems— we provide solutions.

Location: Western Australia - Remote

About the Role

EHS Support is seeking a Team Administrator / Document Specialist to provide business, administrative and marketing support to the EHS Support team, focusing on the Australian and New Zealand Operations, with backup support to the USA Operations. The successful candidate will be a resourceful, self-starter, proficient in Microsoft Word with a strong grasp of English grammar and strong interpersonal skills. Our future team member is a detail oriented, tech-savvy, multi-tasker with the determination and drive to ensure excellence in internal customer service and external deliverables down to the very last page.

Document Specialist responsibilities include (approximately 40% of role):

• Advanced use of MS Word with a demonstrated ability to follow templates, apply styles and format new and existing documents per the EHS Support Style Guide.
• Use AI tools (e.g., Microsoft Copilot) to enhance productivity, including drafting communications, summarising documents, improving content quality, and streamlining administrative processes.
• Leverage AI-assisted tools to improve document consistency, knowledge management, and reporting accuracy across systems such as SharePoint and OneNote.
• Proofread and editing documents for correct grammar, structure, clarity, and consistency.
• Covert documents to PDFs with bookmarks, including tables, figures, and appendices.
• Collaborate with Project Managers to understand deliverable requirements, including deadlines, formats, and structure.

Team Administrator responsibilities include (approximately 50% of role):

• Update and manage information on the team OneNote and SharePoint sites.
• Coordinate input for large proposals and input standard company information.
• Train new hires on internal administrative processes.
• Setup up SharePoint filing systems for new projects according to company filing structure.
• Gather HSE statistics for input into client databases.
• Manage company information within procurement systems including ISN, Avetta and Ecovadis.
• Develop and maintain internal training and supplier registers.
• Occasionally review and format presentations in MS PowerPoint.
• Occasionally organise travel and functions.
• Ad hoc duties as they arise including stationery orders and office maintenance coordination.

Marketing Support responsibilities include (approximately 10% of role):

• Support branding and marketing initiatives.
• Support with summarising project information and staff experience into short extracts for external branding.
• Formatting and proof-reading brochures and other marketing materials.

About You

• 5-10+ years’ experience in similar role preferred.
• Ability to work independently and prioritise tasks appropriately.
• Experience in document formatting and an eye for presentation.

Experience in proof reading documents.

• Experience in writing short extracts is desirable but not essential.
• Tech-savvy with an ability to learn new software, processes, and platforms.
• A desire to grow and expand knowledge, take on new challenges, and advance skillset.
• Prior experience with environmental and remediation projects is highly desirable but not essential.
• Bachelor’s degree in a relevant field is desirable but not essential.

What’s in It for You?

• Flexible working arrangements to support a healthy work–life balance
• A competitive salary package that reflects your skills and expertise

Employee referral benefits

• Bonuses to reward you for helping grow our team
• An opportunity to participate in revenue sharing
• A structured mentoring program designed to support your professional and career development
• Paid parental leave to support you and your family
• Opportunities to work on diverse and challenging projects that expand your experience and capabilities
• A collaborative, employee‑owned business with strong values and accessible leadership
• Regular social events and a vibrant team culture that makes coming to work enjoyable
• Clear pathways for career progression and growth, tailored to your goals

Join us and build a rewarding career where you can make a real impact—on projects, clients, the environment, and your own professional journey.