Remote Talent Onboarding & Dispatch Coordinator

Tetra Tech; Town of Florida (NY); Remote; USD 38,000 - 58,000; Full time

Job summary

Tetra Tech, Inc. is seeking Administrative Assistants to support our Talent Acquisition team. The role is fully remote, with training and onboarding activities coordinated for newly hired staff across time zones.

Ideal candidates are organized, detail-oriented, and capable of juggling multiple onboarding tasks while maintaining accurate records in Google Dispatch and Smartsheet. Prior onboarding support is not required, but strong communication helps succeed in a fast-paced environment.

Qualifications

• Minimum of 1 year administrative or recruiting experience.
• Ability to manage multiple candidates, projects, and deadlines simultaneously.
• Strong verbal communication and interpersonal skills.
• Able to thrive in a fast-paced, performance-driven environment.
• Proficiency with multiple computer applications and quick learning.
• Remote work capability and quiet home office setup.

Responsibilities

• Coordinate daily training and dispatch activities for new hires.
• Verify MVR and I-9 statuses and monitor training completion.
• Update tracking systems and dispatch records across platforms.
• Maintain onboarding, training, and dispatch records accurately.
• Communicate status updates to HR, Recruiting, Training, and Operations.
• Develop and coordinate text-message campaigns for new-hire outreach.
• Assist with call logs for call center staff.

Skills

Administrative experience

Recruiting support

Communication skills

Multitasking

Remote work capability

MS Office

Tools

Smartsheet

TextUs

HireRight

ATS

Job description

Tetra Tech, Inc. is seeking Administrative Assistants to support our Talent Acquisition team. The role is fully remote, with training and onboarding activities coordinated for newly hired staff across time zones.

Ideal candidates are organized, detail-oriented, and capable of juggling multiple onboarding tasks while maintaining accurate records in Google Dispatch and Smartsheet. Prior onboarding support is not required, but strong communication helps succeed in a fast-paced environment.