Remote Studio & Admin Specialist — Growth & Sales Support

Remote; San Francisco (CA); Remote; USD 55,000 - 70,000; Full time

Job summary

Remote Studio & Administrative Assistant is sought by Remote to support a boutique yoga and Pilates studio serving the US market. You will manage the inbox, keep records accurate, handle invoicing, support the Sales Manager, and take on light marketing so the team can focus on members and growth.

The role starts admin-focused, and hours and responsibilities can grow as the studio grows. A self-starter with a marketing mindset and excellent English communication will thrive in this remote

Qualifications

• Minimum 3–4 years of experience in administrative support, virtual assistance, customer service or marketing/sales support.
• Fluent, professional English, written and spoken, for U.S.-based clients.
• Highly organized, detail-oriented and reliable, with strong follow-through.
• Self-starter who works independently, manages time well, and asks questions when unsure.
• A good eye for design when working in brand templates.
• Nice to have: Mindbody or similar platform; boutique fitness background; light bookkeeping or data management.
• Reliable high-speed internet, backup power, and a quiet, professional workspace.

Responsibilities

• Manage the studio info inbox: sort, prioritize, respond, and flag messages; monitor Messenger AI.
• Process bookings, packages, memberships and payments in Mindbody; manage schedules and waitlists.
• Enable and manage Zoom classes.
• Handle monthly corporate invoicing in QuickBooks for partner locations.
• Keep client data, records and spreadsheets accurate and organized.
• Handle data entry and research projects as assigned.
• Respond promptly to inquiries by email and text.
• Answer questions about class schedules, pricing, memberships and promotions.

Skills

Admin support

Fluent English

Organized

Self-starter

Brand/template design eye

Tools

Mindbody

LoyalSnap

FitGrid

Attentive

Slack

Google Workspace

Canva

Instagram

Facebook

Zoom

QuickBooks (invoicing)

Claude AI

Job description

Remote Studio & Administrative Assistant is sought by Remote to support a boutique yoga and Pilates studio serving the US market. You will manage the inbox, keep records accurate, handle invoicing, support the Sales Manager, and take on light marketing so the team can focus on members and growth.

The role starts admin-focused, and hours and responsibilities can grow as the studio grows. A self-starter with a marketing mindset and excellent English communication will thrive in this remote