Remote Senior Program & Executive Support Lead

HealthySteps; Washington, Northern (District of Columbia, KY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

ZERO TO THREE is seeking a Sr. Program Associate, Operations and Executive Support to serve as a trusted partner to the Chief Policy Officer and Policy Center Leadership Team.

This role provides comprehensive administrative, operational, and project support to ensure efficient functioning and ambitious initiatives are delivered. The position relies on strong organization, confidentiality, and experience in executive support, financial management, meetings, and communications, with AI-enabled

Qualifications

• Six years of relevant experience.
• Experience supporting senior executives or organizational leadership.
• Experience processing financial documents, invoices, contracts, budgets, and expense reports.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with project management platforms such as Asana or Microsoft Project.

Responsibilities

• Provide executive and administrative support to the Chief Policy Officer and senior leaders, including calendar and meeting coordination.
• Prepare briefing materials, reports, agendas, and notes for meetings.
• Manage records, electronic filing, and document retrieval.
• Coordinate Policy Center leadership meetings and board-related materials.
• Monitor budgets, expenditures, and financial reporting.
• Plan virtual, hybrid, and in-person meetings and events.
• Develop reports, dashboards, and briefing materials for leadership.
• Deliver excellent customer service to staff and external partners.
• Leverage AI tools to improve productivity and workflows.

Skills

Executive support

Budget management

Event planning

Microsoft Office

AI tools

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Salesforce

Asana

Power Automate

Microsoft Project

SharePoint

Job description

ZERO TO THREE is seeking a Sr. Program Associate, Operations and Executive Support to serve as a trusted partner to the Chief Policy Officer and Policy Center Leadership Team.

This role provides comprehensive administrative, operational, and project support to ensure efficient functioning and ambitious initiatives are delivered. The position relies on strong organization, confidentiality, and experience in executive support, financial management, meetings, and communications, with AI-enabled