Remote Executive Support & Operations Specialist

ZERO TO THREE; Washington (District of Columbia); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement contributions

Generous leave benefits

Remote work option within DC area

Job summary

ZERO TO THREE in the Washington, DC metro area seeks a Sr. Program Associate, Operations and Executive Support to back the Chief Policy Officer and Policy Center leadership.

This remote role emphasizes administrative, operational, and project support to ensure efficient functioning. You will manage calendars, prepare briefing materials and presentations, track budgets, support grants, and coordinate virtual, hybrid, and in-person events while maintaining confidentiality and delivering excellent

Qualifications

• Six years of relevant experience in executive support or operations.
• Strong knowledge management and attention to detail.
• Experience supporting senior executives and managing financial documents.

Responsibilities

• Provide administrative support to the Chief Policy Officer and senior leaders.
• Manage calendars, meetings, travel, and correspondence efficiently.
• Prepare briefing materials, reports, agendas, and presentations.
• Monitor budgets, invoices, contracts, and grant documentation.
• Coordinate virtual, hybrid, and in-person meetings and events.
• Develop reports, dashboards, and operational metrics for leadership.
• Leverage AI tools to improve productivity and workflows.
• Handle confidential information with discretion and integrity.

Skills

Executive support

Financial management

Meeting & event coordination

Calendar management

Project coordination

AI-enabled workflow tools

Communication skills

Confidentiality & discretion

Vendor & stakeholder liaison

Education

Bachelors degree in Business Admin / related field

Tools

Microsoft Office Suite

Asana / MS Project

SharePoint

Salesforce

Copilot / Power Automate

Job description

ZERO TO THREE in the Washington, DC metro area seeks a Sr. Program Associate, Operations and Executive Support to back the Chief Policy Officer and Policy Center leadership.

This remote role emphasizes administrative, operational, and project support to ensure efficient functioning. You will manage calendars, prepare briefing materials and presentations, track budgets, support grants, and coordinate virtual, hybrid, and in-person events while maintaining confidentiality and delivering excellent