Remote Senior IP Docketing Specialist

Husch Blackwell; Omaha (NE); On-site; Confidential; Full time

Job summary

Husch Blackwell LLP is seeking a Senior IP Docket Specialist to manage docketing for patent, trademark, and copyright matters. The role supports the Centralized IP Docket Team, ensuring deadlines are identified, docketed, and tracked with precision across US and foreign filings.

The Senior IP Docket Specialist will train others, review filings, maintain timekeeper records, and generate advanced docket reports while staying current with USPTO rules, Madrid, and PCT protocols.

Qualifications

• 2-year degree or Paralegal Certificate required; 4-year degree preferred in related field.
• 10+ years IP docketing experience with specific proficiency using IP docketing software such as PattsyWave, Foundation IP, or CPi.
• Advanced knowledge of US and foreign patent and trademark prosecution procedures, including statutory and filing deadlines as well as all facets of IP business workflows.
• Working knowledge of the Maintenance Fee‑Annuity‑Renewal processes for patent and trademark modules.
• Proficiency in Microsoft Office, Adobe, DMS systems such as NetDocs; ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel.
• Excellent attention to detail, analytical abilities, research and resourcefulness.
• Ability to adapt to change and balance competing demands in a fast‑paced environment.
• Keep current with USPTO, PCT, Madrid Protocol and Foreign IP rules and practices.

Responsibilities

• Oversee and ensure accurate entry and date calculation for docket entries.
• Assist Senior IP Docketing Manager with training members of the Central Docketing team.
• Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed.
• Review USPTO and foreign filings and double‑check accuracy via the foreign and domestic agency websites as necessary.
• De‑docket completed deadlines.
• Verify accuracy of docketed items and de‑docketed items and resolve any discrepancies.
• Ensure accuracy of and update timekeepers assigned to matters.
• Create, review, schedule and distribute accurate advanced docket reports for patent and trademark cases.
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates, foreign and domestic agency rules and regulations.
• Collaborate with Docketing, Risk, IP PSC and other firm leadership to continually improve the firm’s docketing best practices, policies, and processes.
• Process abandoned and transferred matters and assist with onboarding of incoming portfolios.
• Oversee quality assurance review for patent and trademark filings by noting and referring any errors or omissions observed during the normal course of docketing duties.
• Open new matters and input records into IP Docketing system, PattsyWave, for both foreign and domestic patent, trademark, and copyright cases.
• Review all correspondence pertaining to IP prosecution and enter all due dates contained in incoming correspondence, including faxes and emails, into the docketing system.
• Assist with special projects
• Remain current with developments, procedures and regulations in US and foreign filing entities
• Other duties as assigned.

Skills

IP docketing

Attention to detail

US patent/trademark rules

Education

2-year degree or Paralegal Certificate

4-year degree preferred

Tools

PattsyWave

Foundation IP

CPi

NetDocs

Job description

Husch Blackwell LLP is seeking a Senior IP Docket Specialist to manage docketing for patent, trademark, and copyright matters. The role supports the Centralized IP Docket Team, ensuring deadlines are identified, docketed, and tracked with precision across US and foreign filings.

The Senior IP Docket Specialist will train others, review filings, maintain timekeeper records, and generate advanced docket reports while staying current with USPTO rules, Madrid, and PCT protocols.