Administrative Specialist Senior

Commonwealth of Kentucky; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Division of Probation and Parole within the Department of Corrections, part of the Commonwealth of Kentucky, seeks an Administrative Specialist Senior. This executive branch, full-time role supports ACA accreditation efforts, coordinates data, and maintains compliance records.

Strong organizational and communication skills are essential for success in a government office environment. Responsibilities include data management, reporting, training support, and meetings coordination.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Education can substitute for experience on a year-for-year basis.

Responsibilities

• Coordinate completion of required work with staff and supervisors.
• Provide information to field staff regarding departmental policy changes and accreditation records.
• Organize monthly data collection and maintain data input accuracy in the data management system.
• Coordinate ACA accreditation activities and training for field staff.
• Maintain safety reports and workplace safety compliance.
• Compile reports and statistical information into professional reports.
• Coordinate meetings and prepare correspondence and presentation materials.
• Prepare training materials as required.

Skills

Kentucky Offender Management data base

Independent work

Written and oral communication

Multitasking

Prioritization

Adaptability

Excel and Outlook

Data analysis

Education

Bachelor's degree

Job description

Administrative Specialist Senior

Pay Grade: 13

Salary: $41,903.76 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Click here for more details on state employment.

Hiring Agency: Justice & Public Safety Cabinet | Department of Corrections

Location: 410 W Chestnut Street
Louiville, KY 40202 USA

Creating a better, safer Kentucky.

If you want to make a difference in your community and be a part of a cohesive team, the Department ofCorrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist Senior. This position isprimarily an administrative position with the division. This position will assist with all duties associatedwith the accreditation process for the division. Employees within this position may report to the DistrictSupervisor and, or, Assistant Supervisors.

Responsibilities include, but are not limited to, the following:

• Communicates with staff and supervisors to coordinate completion of required work.
• Assists with providing information to departmental field staff regarding departmental policychanges and maintenance of accreditation and all departmental compliance records.
• Organizes the department’s monthly data collection and maintains accuracy of data input within theagencies data management system.
• Coordinates activities related to American Correctional Association (ACA) accreditation including butnot limited to development and monitoring of operational compliance, review of compliance standards in fieldoffices, coordinates training and development of field staff regarding ACA requirements.
• Maintains safety reports, documentation and workplace safety compliance.
• Compiles reports and statistical information into a professional report.
• Coordinates meetings and prepares correspondence and presentation material.
• Compiles presentation information into a presentation format and assists with training asrequired.
• Completes and maintains required training associated with job duties.

Skills and abilities include, but are not limited to:

• Kentucky Offender Management data base knowledge and process.
• Ability to work independently and with limited supervision
• Strong written and oral communication skills
• Ability to multitask
• Ability to prioritize multiple assignments
• Willing to take on additional task as assigned
• Think critically and analyze data
• Familiar with Excel and Outlook
• Positive and helpful attitude to support the district and division as a whole
• Ability to adapt to the ever-changing needs of the Department and Division

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions: Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period: This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Matthew Hayes at [e-mail]

An Equal Opportunity Employer M/F/D