Administrative Specialist Senior

Commonwealth of Kentucky; Bowling Green (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Kentucky Department of Juvenile Justice is seeking an Administrative Specialist Senior in Frankfort, KY. The role supports the Division Director with complex information, personnel documents, and payroll-related duties. Employment is full-time in the executive branch with eligibility for overtime; telecommuting may be authorized.

The position requires a bachelor's degree and at least three years of relevant administrative experience, with opportunities for growth and training within the agency.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Compiles and researches complex information for reports or communications for DJJ.
• Drafts correspondence for the Division Director for release to staff and outside agencies.
• Maintains community files and initiates various complex actions for supervisor’s review and direction.
• Prepares complex personnel and position documents.
• Provides forms to new staff, obtains signatures and maintains employee personnel files.
• Advises and reviews documents and follows up on actions.

Skills

Administrative experience

Education

Bachelor's degree

Job description

Advertisement Closes 11/9/2026 (11:59 PM ET) 2605813

Administrative Specialist Senior

Pay Grade 13

Salary $40,070.64 - $60,106.80 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Justice & Public Safety Cabinet | Department of Juvenile Justice

Location 1025 Capital Center Drive, 3rd floor Franktort, KY 40601 USA

THE AGENCY MAY AUTHORIZE THE SELECTED APPLICANT TO TELECOMMUTE. THE AGENCY MAY TERMINATE OR MODIFY THE TELECOMMUTING ARRANGEMENT AT ANY TIME.

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities Include, But Are Not Limited To, The Following

• Compiles and research complex information for the Division of Community Services within the Department of Juvenile Justice (DJJ) as needed for reports or communications per policies and standard operations processes.
• Drafts correspondence for the Division Director for release to staff and outside agencies concerning the juveniles and Community programs.
• Maintains community files and initiates various complex actions for supervisor’s review and direction.
• Prepares complex personnel and position documents.
• Provides forms to new staff, obtains appropriate signatures and submits appropriately. Maintains employee personnel files.
• Advises and reviews documents. Follow-up on actions and communicate with appropriate personnel.
• Maintains in-depth knowledge of personnel and payroll rules, regs and policies, and disseminates info and materials as needed.
• Maintains an in-depth working knowledge of departmental rules, regulations and policies.
• Research a variety of complex situations in order to provide technical assistance and advice when necessary.
• Receives general directives and adheres to rules concerning distribution and maintenance of same.
• Receives, reviews and records employee time. Enters hours into the payroll system for two pay periods per month.
• Communicate with staff about any information pertinent to payroll and timekeeping activities. Serves as back-up timekeeper.
• Ensures that all applicable information is managed and distributed to appropriate staff in a timely manner.
• Submits monthly Sick Leave Report. Completes and submits appropriate documents concerning Family Medical Leave (FML) and workers comp.
• Enters staff training hours.
• Reviews and submits employee travel vouchers.
• Regularly updates Community Services Directory and inventory listings, updates and maintains manuals as needed.
• Assists supervisor in providing, reviewing and processing documents necessary for the employee evaluation system during the required timeframes.
• Serves as EEOC representative for the region.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on the job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky). Overnight lodging and travel is required for the Handle with Care Self-Protection training and provided by the department
• Required successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department. For additional information, please contact the program’s administrative staff.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kasi Dandy at [e-mail] or 502-303-1815.

An Equal Opportunity Employer M/F/D