Sr. Administrative Assistant - Chief AI Office - Remote

Optum; Eden Prairie (MN); Remote; USD 28,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Equity stock purchase

401k contribution

Job summary

Optum is seeking a Senior Administrative Assistant for the Chief AI Office to support senior leaders with high-level administrative duties. The role includes managing calendars, coordinating meetings, arranging travel, and handling confidential communications in a fast-paced environment.

You will work remotely from anywhere in the U.S., with in-office requirements for Minneapolis area roles. The position emphasizes collaboration with executive partners and cross-functional teams.

Qualifications

• High School Diploma or GED required.
• 5+ years of progressive admin support including senior leaders.
• 5+ years Microsoft 365 experience (Outlook, Teams, Word, Excel, PowerPoint).
• 3+ years managing complex executive calendars and meetings.
• Experience with travel & expense systems (Concur, Ariba, AMEX).
• Experience drafting executive communications with strong written skills.

Responsibilities

• Provide high-level administrative support to VP and senior leadership.
• Manage complex executive calendars and coordinate meetings (virtual and in-person).
• Coordinate travel arrangements and expense reporting (Concur/AMEX).
• Oversee team logistics including onboarding and hardware/software provisioning.
• Prepare and format executive communications and presentations using Microsoft 365 tools.
• Maintain confidentiality with sensitive information and executive communications.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Prioritization

Time management

Education

High School Diploma / GED

Tools

Microsoft 365

SharePoint

OneNote

Concur

Ariba

Job description

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Sr. Administrative Assistant - Chief AI Office - Remote (2380764)

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care’s most complex challenges. Your contributions here have the potential to change lives. Ready to build the next breakthrough? Join us to start Caring. Connecting. Growing together.

The Chief AI Office within Optum Technology is at the forefront of driving transformative AI capabilities and enablement across the enterprise. In this Senior Administrative Assistant role for the Chief AI Office team, you will be providing high-level administrative support to senior leadership. In this high-visibility position, you will manage complex executive calendars, coordinate strategic meetings, oversee travel logistics, and handle confidential executive communications in a fast-paced environment.

You’ll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Primary Responsibilities:

• Provide proactive, high-level administrative support to Vice Presidents and senior leadership within the Chief AI Office
• Manage complex executive calendars, resolve scheduling conflicts, and coordinate executive-level virtual and in-person meetings
• Coordinate corporate travel arrangements and manage expense reporting (e.g., Concur, Ariba, AMEX Global Travel), including invoice processing
• Oversee team logistics, including onboarding support, hardware/software provisioning, and coordination with internal business partners
• Prepare, proofread, and format executive correspondence, presentations, spreadsheets, and reporting materials using Microsoft 365, SharePoint, and OneNote
• Exercise sound judgment, discretion, and strict confidentiality when handling sensitive strategic information and executive communications

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED
• 5+ years of progressively responsible administrative support experience, including direct support to Vice Presidents or senior executive leaders
• 5+ years of experience with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint, and OneNote)
• 3+ years of experience managing complex executive calendars and coordinating executive-level virtual and in-person meetings
• Experience supporting multiple leaders and managing competing priorities within a complex, matrixed organization
• Demonstrated experience with corporate travel and expense management systems (e.g., Concur, Ariba, AMEX Global Travel) and invoice processing
• Proven exceptional organizational skills with a proven ability to manage multiple projects and tight deadlines simultaneously
• Proven excellent written and verbal communication skills with solid interpersonal capabilities
• Experience using AI-assisted tools (e.g., Microsoft Copilot) to draft notes, communications, and administrative deliverables
• Experience managing employee onboarding, and hardware/software requests

Preferred Qualifications:

• Experience supporting technology, engineering or AI leadership teams

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.00 to $36.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-866-566-8715 to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.

UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.