Remote | Scheduling & Reservations Coordinator

Wanderwell Collective; Baltimore (MD); Remote; USD 35,000 - 52,000; Full time

Job summary

Destination Knot is seeking a Scheduling & Reservations Coordinator to join our remote team in the United States. You will handle scheduling requests, coordinate reservations, and keep accurate records, enabling smooth client experiences.

This fully remote role emphasizes organization, clear communication, and reliability. You’ll work with clients and internal teams to confirm details, manage timelines, and deliver timely, professional service in a flexible environment.

Qualifications

• Strong organizational and time-management skills.
• Clear written and verbal communication abilities.
• Attention to detail and accuracy.
• Ability to work independently in a remote environment.
• Basic computer proficiency and willingness to learn new systems.
• Professional, reliable, and client-focused.
• Experience in scheduling, reservations, customer service, hospitality, or admin support is helpful but not required.

Responsibilities

• Coordinate scheduling and reservation requests following established processes
• Communicate with clients to confirm details, provide updates, and address general inquiries
• Maintain accurate records, calendars, and reservation documentation
• Monitor timelines and ensure confirmations, updates, and changes are completed accurately
• Support daily operations by following internal workflows and quality standards
• Provide professional, timely responses to client inquiries
• Collaborate with internal teams as needed to support service delivery

Skills

Strong organizational skills

Clear communication

Attention to detail

Remote work ability

Basic computer skills

Customer service mindset

Job description

Scheduling & Reservations Coordinator – Remote

Location: Remote (United States)

Company: Destination Knot

About Destination Knot

Destination Knot is a client coordination and services company that supports individuals and organizations with scheduling, reservations, and service-related logistics. We focus on clear communication, organized workflows, and delivering a consistent, high-quality client experience.

Position Overview

The Scheduling & Reservations Coordinator plays a key role in supporting clients by managing scheduling requests, coordinating reservations, and maintaining accurate records. This position requires strong organizational skills, attention to detail, and the ability to communicate professionally in a remote work environment. This is a coordination-focused role centered on administrative support and client communication.

Key Responsibilities

• Coordinate scheduling and reservation requests following established processes
• Communicate with clients to confirm details, provide updates, and address general inquiries
• Maintain accurate records, calendars, and reservation documentation
• Monitor timelines and ensure confirmations, updates, and changes are completed accurately
• Support daily operations by following internal workflows and quality standards
• Provide professional, timely responses to client inquiries
• Collaborate with internal teams as needed to support service delivery

Qualifications & Skills

• Strong organizational and time-management skills
• Clear written and verbal communication abilities
• Attention to detail and accuracy
• Ability to work independently in a remote environment
• Basic computer proficiency and willingness to learn new systems
• Professional, reliable, and client-focused
• Previous experience in scheduling, reservations, customer service, hospitality, or administrative support is helpful but not required.

Work Environment & Schedule

• Fully remote position
• Flexible scheduling options may be available
• Training and ongoing support provided

Why Join Destination Knot

• Remote work flexibility
• Structured, supportive team environment
• Clear expectations and established workflows
• Opportunity to develop valuable coordination and client service skills