Remote Sales Executive Assistant - Pipeline Power

VaVa Virtual Assistants; United States; Remote; USD 34,440,000 - 55,104,000; Part time

Job summary

VaVa Virtual Assistants is seeking a Virtual Sales Executive Assistant to own client relationships and bring a strong sales background to the role. You will manage inbound/outbound activity, keep the pipeline moving, and act as a trusted partner on the sales side for multiple clients.

In this contract role, you will work remotely with a distributed team, coordinating across time zones, and leveraging AI tools for research, drafting, and follow-ups.

Qualifications

• 3+ years of demonstrated experience in sales, sales support, or sales operations.
• Direct experience working with a sales leader, founder, or sales team.
• At least 1 year of experience working full-time in a virtual or remote capacity.
• Available at least 20 hours per week to support high-touch, deliverable-focused clients.

Responsibilities

• Manage the client's sales inbox by prioritizing prospect replies, drafting responses, and ensuring inquiries are answered.
• Carry out outbound outreach to the client's strategy through LinkedIn and cold email, personalizing messages and maintaining follow-ups.
• Build prospect lists using prospecting tools, clean, deduplicate, enrich, and verify data before sending.
• Maintain the CRM and prospect spreadsheets, track pipeline stages, and analyze data as lists move between tools.
• Qualify prospects against the client’s ICP and route qualified ones with context to the client or sales team.
• Prepare and follow up on proposals, RFPs, and sales agreements, tracking through e-signature.
• Prepare pitch decks and maintain a library of sales collateral and email templates.
• Schedule sales calls across time zones and log notes with follow-ups, using AI notetaker tools where available.
• Draft, edit, and proofread sales emails and nurture messages in the client’s voice.
• Support indirect sales efforts such as networking, podcasts, and referrals.

Skills

Client relationship

Sales support

LinkedIn outreach

Cold emailing

CRM management

AI note-taking

Proposal drafting

Pitch decks

AI tools

Education

No degree required

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Excel

Google Sheets

Salesforce

HubSpot

HoneyBook

Dubsado

ActiveCampaign

Mailchimp

Flodesk

Calendly

Acuity

Trello

Asana

ClickUp

Notion

Monday.com

Apollo.io

Hunter.io

ZoomInfo

LinkedIn Sales Navigator

ChatGPT / AI notetaker

Job description

VaVa Virtual Assistants is seeking a Virtual Sales Executive Assistant to own client relationships and bring a strong sales background to the role. You will manage inbound/outbound activity, keep the pipeline moving, and act as a trusted partner on the sales side for multiple clients.

In this contract role, you will work remotely with a distributed team, coordinating across time zones, and leveraging AI tools for research, drafting, and follow-ups.