Remote Regional Executive Assistant to Northwest SVP

GuidePoint Security LLC; San Jose (CA); Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote workforce

Competitive healthcare options

Paid time off

Job summary

GuidePoint Security is seeking a highly organized Regional Executive Assistant to support the Northwest SVP. The role is remote with up to 30% travel, focusing on high-level calendar management, strategic planning support, and confidential communications.

You will liaise with employees, clients, and partners, prepare materials, and track actions across functions. The ideal candidate has 5+ years in executive support, exceptional communication, and strong proficiency with Google Workspace, Slack,

Qualifications

• 5+ years of experience in executive/administrative support.
• Exceptional written and verbal communication with a professional demeanor.
• Proficiency with office productivity platforms and collaboration tools.
• Experience with CRM tools such as Salesforce is a plus.
• Strong multi-tasking and pivoting in a fast-paced environment.
• Discretion handling confidential information.

Responsibilities

• Partner with regional leader to define objectives and track KPIs.
• Organize and manage the executive’s complex calendar and travel as needed.
• Filter emails, screen calls, and direct correspondence appropriately.
• Prepare meeting materials, agendas, and minutes; support action-item tracking.
• Coordinate cross-functional initiatives and bridge leadership with staff.
• Draft internal communications, briefs and talking points for the executive.
• Compile itemized expense reports using Excel/Expensify.
• Assist with or lead cross-functional projects and milestones.

Skills

Executive support

Calendar management

Exceptional communication

Discretion

Proactive problem solving

CRM familiarity (Salesforce)

Google Workspace

Slack & Zoom proficiency

Tools

Google Workspace

Slack

Zoom

Salesforce

Job description

GuidePoint Security is seeking a highly organized Regional Executive Assistant to support the Northwest SVP. The role is remote with up to 30% travel, focusing on high-level calendar management, strategic planning support, and confidential communications.

You will liaise with employees, clients, and partners, prepare materials, and track actions across functions. The ideal candidate has 5+ years in executive support, exceptional communication, and strong proficiency with Google Workspace, Slack,