Regional Executive Assistant (Northwest)

Remote Jobs; United States; Remote; USD 85,000 - 120,000; Full time

Benefits offered by this job

Remote work majority (US-based)

Group health insurance options

Dental insurance

12 corporate holidays

Flexible Time Off

Job summary

GuidePoint Security is seeking an experienced Executive Assistant to support the Northwest SVP. The role requires a highly organized, proactive professional who can manage complex logistics with discretion and strong communication skills.

Responsibilities include strategic planning with regional leadership, calendar management, gatekeeping, meeting coordination, cross-functional collaboration, and preparing reports and materials with tools like Excel and Expensify.

Qualifications

• 5+ years of executive assistant or high-level support experience.
• Excellent written and verbal communication; professional demeanor.
• Proficiency with Google Workspace, Slack, Zoom; CRM experience a plus.

Responsibilities

• Strategic planning: Collaborate with the West leader to set regional objectives and track KPIs.
• Calendar management: Maintain a complex executive calendar and resolve scheduling conflicts.
• Gatekeeping/communication: Serve as primary liaison with employees, clients, and partners; filter emails and calls.

Skills

Executive support

Calendar management

Written communication

Verbal communication

Discretion

Multi-tasking

Organization

CRM familiarity

Tools

Google Workspace

Slack

Zoom

Salesforce

Job description

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

General Description:

We are looking for a high performing Executive Assistant to support the Northwest SVP. You will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive. The ideal candidate is deeply organized, proactive, and capable of managing complex logistics while maintaining absolute professional discretion and judgment. The Executive Assistant will be required to demonstrate exceptional written and verbal communication skills with a refined, strong, professional demeanor.

Roles and Responsibilities:

• Strategic Planning: Partner with the West leader to define regional objectives, track key performance indicators, and execute high-priority goals
• Calendar & Time Management: Organize, prioritize, and manage the executive's complex, shifting calendar. Troubleshoot scheduling conflicts proactively and protect the executive's time for core strategic initiatives.
• Communication & Gatekeeping: Serve as the primary liaison between the executive and employees, clients, and external partners. Filter emails, answer phone calls, and direct correspondence appropriately.
• Meeting & Event Coordination: Manage meeting cadences, prepare executive meeting materials, agendas, presentations, and background research. Attend strategic meetings to take concise minutes and track action items.
• Cross-Functional Coordination: Act as a bridge between the leadership team and staff, solving unowned problems and bridging operational gaps.
• Communications: Draft key internal memos, presentations, briefs, and talking points on behalf of or to prepare the executive.
• Report Preparation: Compile and draft itemized expense reports using platforms like Excel and Expensify.
• Special Projects: Assist with or independently manage cross-functional projects by coordinating resources and tracking milestones.

Required Experience:

• Experience: 5+ years of experience as an executive assistant, administrative assistant, or a similar high-level support role.
• Communication: Exceptional written and verbal communication skills with a refined professional demeanor.
• Technical Savvy: High proficiency with office productivity platforms, Google Workspace, alongside communication tools like Slack and Zoom. Experience with CRM tools like Salesforce is a plus.
• Organization & Agility: Strong multi-tasking skills with the ability to pivot quickly in a fast-paced, fluid business environment
• Discretion: Proven ability to handle highly confidential, sensitive corporate and personal information with utmost integrity.

Travel Requirements:

Up to 30% travel

Physical Requirements:

• Sedentary work
• Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
• Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day

We use Greenhouse Software as our applicant tracking system and Zoom Scheduler for HR screen request scheduling. At times, your email may block our communication with you. Please be sure to check your SPAM folder so that you don't miss updates on your application.

Why GuidePoint?

GuidePoint Security is a rapidly growing, profitable, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 1,300 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 6,200 customers.

Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.

This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.

Some added perks….

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family). If you choose the High Deductible / HSA plan, GPS will contribute in 4 equal quarterly installments: ($850 per EE annually / $1750 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option