Regional Executive Assistant (Northwest)

GuidePoint Security LLC; San Jose (CA); Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote workforce

Competitive healthcare options

Paid time off

Job summary

GuidePoint Security is seeking a highly organized Regional Executive Assistant to support the Northwest SVP. The role is remote with up to 30% travel, focusing on high-level calendar management, strategic planning support, and confidential communications.

You will liaise with employees, clients, and partners, prepare materials, and track actions across functions. The ideal candidate has 5+ years in executive support, exceptional communication, and strong proficiency with Google Workspace, Slack,

Qualifications

• 5+ years of experience in executive/administrative support.
• Exceptional written and verbal communication with a professional demeanor.
• Proficiency with office productivity platforms and collaboration tools.
• Experience with CRM tools such as Salesforce is a plus.
• Strong multi-tasking and pivoting in a fast-paced environment.
• Discretion handling confidential information.

Responsibilities

• Partner with regional leader to define objectives and track KPIs.
• Organize and manage the executive’s complex calendar and travel as needed.
• Filter emails, screen calls, and direct correspondence appropriately.
• Prepare meeting materials, agendas, and minutes; support action-item tracking.
• Coordinate cross-functional initiatives and bridge leadership with staff.
• Draft internal communications, briefs and talking points for the executive.
• Compile itemized expense reports using Excel/Expensify.
• Assist with or lead cross-functional projects and milestones.

Skills

Executive support

Calendar management

Exceptional communication

Discretion

Proactive problem solving

CRM familiarity (Salesforce)

Google Workspace

Slack & Zoom proficiency

Tools

Google Workspace

Slack

Zoom

Salesforce

Job description

Regional Executive Assistant (Northwest)

Remote

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

General Description:

We are looking for a high performing Executive Assistant to support the Northwest SVP. You will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive. The ideal candidate is deeply organized, proactive, and capable of managing complex logistics while maintaining absolute professional discretion and judgment.The Executive Assistant will be required to demonstrate exceptional written and verbal communication skills with a refined, strong, professional demeanor.

Roles and Responsibilities:

Strategic Planning: Partner with the West leader to define regional objectives, track key performance indicators, and execute high-priority goals

Calendar & Time Management: Organize, prioritize, and manage the executive's complex, shifting calendar. Troubleshoot scheduling conflicts proactively and protect the executive's time for core strategic initiatives.

Communication & Gatekeeping: Serve as the primary liaison between the executive and employees, clients, and external partners. Filter emails, answer phone calls, and direct correspondence appropriately.

Meeting & Event Coordination: Manage meeting cadences, prepare executive meeting materials, agendas, presentations, and background research. Attend strategic meetings to take concise minutes and track action items.

Cross-Functional Coordination: Act as a bridge between the leadership team and staff, solving unowned problems and bridging operational gaps.

Communications: Draft key internal memos, presentations, briefs, and talking points on behalf of or to prepare the executive.

Report Preparation: Compile and draft itemized expense reports using platforms like Excel and Expensify.

Special Projects: Assist with or independently manage cross-functional projects by coordinating resources and tracking milestones.

Required Experience:

Experience: 5+ years of experience as an executive assistant, administrative assistant, or a similar high-level support role.

Communication: Exceptional written and verbal communication skills with a refined professional demeanor.

Technical Savvy: High proficiency with office productivity platforms, Google Workspace, alongside communication tools like Slack and Zoom. Experience with CRM tools like Salesforce is a plus.

Organization & Agility: Strong multi-tasking skills with the ability to pivot quickly in a fast-paced, fluid business environment

Discretion: Proven ability to handle highly confidential, sensitive corporate and personal information with utmost integrity.

Travel Requirements:

Up to 30% travel

Physical Requirements:

Sedentary work

Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day

Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day

Why GuidePoint?GuidePoint Security is a rapidly growing, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 1,300 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 6,200 customers.

Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.

This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.
Some added perks….

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family). If you choose the High Deductible / HSA plan, GPS will contribute in 4 equal quarterly installments: ($850 per EE annually / $1750 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment

As set forth in GuidePoint Security’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.