Remote Records Management Specialist

AZ State Jobs; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Arizona State Retirement System

Paid holidays & vacation

Job summary

Arizona Department of Economic Security (DES) is hiring a Records Management Specialist in Phoenix. You will identify and organize both physical and electronic records to fulfill public records requests, redact sensitive information, and ensure compliance with retention rules.

The role supports digitization projects and audits, requiring strong organizational and communication skills, with potential for remote scheduling and part-time options.

Qualifications

• Policies and practices for confidentiality of records.
• Knowledge of medical records keeping practices.
• Indexing records in alpha/numeric filing system.

Responsibilities

• Identify locations of physical and electronic records for public record processing.
• Review records and provide them to requesters, redact PHI when needed.
• Ensure retention standards and upload docs to the DES Public Records Portal.
• Support large-scale records management projects (digitization, permanent records).
• Audit requests for compliance with disclosure forms (HIPAA).
• Provide training to increase staff awareness of records request processes.

Skills

Confidentiality policies

Medical records

Record indexing

Electronic records

Time management

Oral and written comms

LAN applications

Tools

FOCUS

Google Suite

Job description

Arizona Department of Economic Security (DES) is hiring a Records Management Specialist in Phoenix. You will identify and organize both physical and electronic records to fulfill public records requests, redact sensitive information, and ensure compliance with retention rules.

The role supports digitization projects and audits, requiring strong organizational and communication skills, with potential for remote scheduling and part-time options.