Remote Records Clerk

Invicta Software; United States; Remote; USD 32,000 - 52,000; Full time

Benefits offered by this job

Remote-friendly

Competitive pay

Professional development

Inclusive culture

Modern tools

Job summary

Invicta Software is seeking a Remote Records Clerk to maintain accurate company records and support data management across departments. You will organize electronic and physical records, perform precise data entry, and ensure confidentiality in a remote setting.

The role emphasizes independent work, strong attention to detail, and collaboration with teams to improve record-keeping workflows while upholding privacy policies and security standards.

Qualifications

• Experience in records management, data entry, or admin support.
• Strong organizational skills and attention to detail.
• Proficiency with digital record-keeping systems and Microsoft Office.
• Ability to work independently in a remote environment.
• Familiarity with data privacy and confidentiality practices.

Responsibilities

• Organize and maintain electronic and physical records per protocols.
• Perform accurate data entry and ensure record accuracy.
• Retrieve records to support teams and audits.
• Verify completeness of records and flag discrepancies.
• Assist in improving record-keeping systems.
• Ensure privacy and security of sensitive information.
• Communicate status and issues with teammates and management.

Skills

Records management

Data entry

Organizational skills

Remote work

Time management

Communication

Data privacy

Education

High school diploma or equivalent

Associate degree or certification in records management

Tools

Microsoft Office

Job description

Job Title: Remote Records Clerk

Invicta Software is seeking a detail-oriented and organized Remote Records Clerk to join our team. This role plays a crucial part in maintaining the accuracy and integrity of our company’s records, ensuring efficient data management and seamless information flow across departments. If you thrive in a structured environment and enjoy working remotely with a collaborative team, this opportunity is for you.

Key Objectives

• Accurately manage and maintain company records and documentation.
• Support data entry, filing, and retrieval processes to streamline operations.
• Ensure compliance with data management policies and confidentiality standards.
• Collaborate with various teams to facilitate smooth record-keeping workflows.

Responsibilities

• Organize, update, and maintain electronic and physical records in accordance with company protocols.
• Perform data entry tasks with a high level of accuracy and attention to detail.
• Retrieve records promptly to support internal teams and external audits.
• Verify the completeness and correctness of records, flagging discrepancies for resolution.
• Assist in the implementation and improvement of record-keeping systems and procedures.
• Ensure compliance with privacy and security policies related to sensitive information.
• Communicate effectively with team members and management regarding record status and issues.

Qualifications

• High school diploma or equivalent; associate degree or certification in records management is a plus.
• Proven experience in records management, data entry, or administrative support.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in using digital record-keeping systems and Microsoft Office Suite (Excel, Word).
• Ability to work independently in a remote environment while managing time effectively.
• Excellent communication skills, both written and verbal.
• Familiarity with data privacy regulations and confidentiality best practices.

Benefits

• Flexible remote work environment supporting work-life balance.
• Competitive compensation package.
• Opportunities for professional development and growth within Invicta Software.
• Collaborative and inclusive company culture.
• Access to modern tools and technology to support your role.