Remote Records Assistant

Careerscape; United States; On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k with company match

Paid time off and paid holidays

Home office stipend

Remote work with flexible scheduling

Paid training and onboarding

Job summary

Careerscape is seeking a detail-oriented Remote Records Assistant for a fully remote position with our client. This entry-to-mid level role focuses on data organization, records management, and administrative operations in a remote setting.

Day-to-day duties include organizing digital files, entering and verifying data, and ensuring accuracy and compliance with company standards. Strong attention to detail and ability to work independently are essential.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred but not required.
• Strong attention to detail and organizational skills.
• Comfortable working with Microsoft Office and Google Workspace.
• Ability to work independently in a remote environment.
• Basic data entry and typing proficiency.
• Good written and verbal communication skills.
• Ability to handle sensitive or confidential information appropriately.
• Reliable internet connection and a quiet home workspace.

Responsibilities

• Organize, label, and maintain digital and physical records.
• Enter, update, and verify data across internal systems.
• Retrieve records and documents upon request from staff or departments.
• Ensure files are stored in accordance with company retention policies.
• Audit records periodically to check for accuracy and completeness.
• Assist with scanning, indexing, and archiving documents.
• Respond to internal requests for information in a timely manner.
• Support compliance efforts by maintaining proper documentation trails.
• Collaborate with team members to streamline recordkeeping processes.
• Flag discrepancies or missing information to appropriate staff.

Skills

Attention to detail

Organizational skills

Independent work

Communication

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Careerscape is recruiting on behalf of our client for a detail-oriented Remote Records Assistant to join their team in a fully remote capacity. This is a great opportunity for someone early in their career to build a strong foundation in records management, data organization, and administrative operations while supporting a growing organization.

Day to day, you will spend your time organizing digital files, entering and verifying data, and helping ensure information is accurate, accessible, and compliant with company standards. The ideal candidate is organized, dependable, and comfortable working independently in a remote setting, with a sharp eye for detail and a genuine interest in keeping systems running smoothly behind the scenes.

COMPENSATION

The salary range for this role is $58,000 - $75,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Organize, label, and maintain digital and physical records
• Enter, update, and verify data across internal systems
• Retrieve records and documents upon request from staff or departments
• Ensure files are stored in accordance with company retention policies
• Audit records periodically to check for accuracy and completeness
• Assist with scanning, indexing, and archiving documents
• Respond to internal requests for information in a timely manner
• Support compliance efforts by maintaining proper documentation trails
• Collaborate with team members to streamline recordkeeping processes
• Flag discrepancies or missing information to appropriate staff

Requirements

• High school diploma or equivalent required
• Associate degree preferred but not required
• Strong attention to detail and organizational skills
• Comfortable working with Microsoft Office and Google Workspace
• Ability to work independently in a remote environment
• Basic data entry and typing proficiency
• Good written and verbal communication skills
• Ability to handle sensitive or confidential information appropriately
• Reliable internet connection and a quiet home workspace
• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote work with flexible scheduling
• Home office stipend for remote equipment
• Opportunities for growth and career advancement
• Paid training and onboarding support
• Employee assistance program

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

Careerscape may also contact you regarding future opportunities that align with your qualifications.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.