Office Assistant

Careerscape; United States; On-site; USD 64,000 - 82,000; Full time

Benefits offered by this job

Remote work stipend

Health insurance

Paid time off

Paid holidays

401k match

Company laptop & software

Job summary

Careerscape is seeking an entry-level Office Assistant to support day-to-day administrative operations in a fully remote capacity. This role is ideal for an organized self-starter aiming to build a career in office administration within a stable, established organization.

You will handle scheduling, data entry, correspondence, and general office support while adapting to changing priorities in a remote work environment. Competitive benefits and growth opportunities accompany the position.

Qualifications

• High school diploma or equivalent required, some college preferred.
• Prior internship or administrative experience is a plus but not required.
• Proficiency with Microsoft Office or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines independently.
• Comfortable working in a remote, self-directed environment.
• Reliable high-speed internet and a quiet home workspace.
• Positive, professional attitude and strong customer service mindset.
• Medical, dental, and vision insurance.
• 401k retirement plan with company match.
• Paid time off and paid holidays.
• Remote work stipend for home office equipment.
• Flexible scheduling within core business hours.
• Opportunities for training and career advancement.
• Employee assistance program
• Paid parental leave
• Company-provided laptop and software
• Collaborative, supportive remote team culture

Responsibilities

• Answer and route phone calls and emails professionally.
• Schedule and coordinate meetings, appointments, and calendars.
• Maintain and organize digital files and records.
• Enter and update data in company systems and spreadsheets.
• Prepare and format documents, memos, and reports.
• Order and track office supplies and vendor invoices.
• Assist with onboarding paperwork for new hires.
• Support team with ad hoc administrative requests.
• Monitor shared inboxes and follow up on items.
• Help coordinate virtual meetings and take notes.

Skills

Written & verbal communication

Organizational skills

Multitasking & deadlines

Customer service mindset

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office / Google Workspace

Job description

Careerscape is recruiting on behalf of our client for an entry-level Office Assistant to support day-to-day administrative operations in a fully remote capacity. This is a great opportunity for an organized, detail-oriented self-starter looking to build a career in office administration with a stable, established organization.

Day to day, you will juggle a mix of scheduling, correspondence, data entry, and general office support, often shifting between tasks as priorities change. People who thrive in this role are naturally organized, communicate clearly in writing and over the phone, and take pride in keeping things running smoothly behind the scenes even when no one is watching.

COMPENSATION

The salary range for this role is $64,000 - $82,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Answer and route phone calls and emails in a professional manner
• Schedule and coordinate meetings, appointments, and calendars
• Maintain and organize digital files and records
• Enter and update data in company systems and spreadsheets
• Prepare and format documents, memos, and reports
• Order and track office supplies and vendor invoices
• Assist with onboarding paperwork for new hires
• Support team members with ad hoc administrative requests
• Monitor shared inboxes and follow up on outstanding items
• Help coordinate virtual meetings and take meeting notes

Requirements

• High school diploma or equivalent required, some college preferred
• Prior internship or administrative experience is a plus but not required
• Proficiency with Microsoft Office or Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines independently
• Comfortable working in a remote, self-directed environment
• Reliable high-speed internet and a quiet home workspace
• Positive, professional attitude and strong customer service mindset
• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote work stipend for home office equipment
• Flexible scheduling within core business hours
• Opportunities for training and career advancement
• Employee assistance program
• Paid parental leave
• Company-provided laptop and software
• Collaborative, supportive remote team culture

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

Careerscape may also contact you regarding future opportunities that align with your qualifications.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.