Remote Scheduling Coordinator

Careerscape; United States; On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Remote work

Home office stipend

401k plan with company match

Paid time off

Paid holidays

Paid training and onboarding

Employee assistance program

Work-life balance

Job summary

Careerscape is recruiting on behalf of our client for an entry-level Remote Scheduling Coordinator to join their growing operations team. This role offers a fully remote setup with flexible scheduling, a strong emphasis on organization, and opportunities for growth. You will juggle calendars, confirm appointments, and support internal teams while staying calm under pressure and communicating professionally.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Prior scheduling, administrative, or customer service experience a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and schedule appointments, meetings, and services for clients and staff.
• Maintain and update scheduling calendars across multiple platforms.
• Communicate with clients and internal teams to confirm and adjust appointments.
• Monitor scheduling systems for conflicts and resolve them proactively.
• Send appointment reminders and follow up on confirmations.
• Answer incoming calls and emails related to scheduling requests.
• Maintain accurate records of appointments, cancellations, and rescheduling.
• Collaborate with team members to ensure smooth daily operations.
• Assist with administrative tasks as needed.
• Escalate scheduling issues or conflicts to the appropriate team member.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Remote work

Time management

Problem-solving

Independent work

Education

High school diploma or equivalent

Some college

Tools

Scheduling software

Microsoft Office

Email

Job description

Careerscape is recruiting on behalf of our client for an entry-level Remote Scheduling Coordinator to join their growing operations team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in coordination and administrative support while working with a supportive, fast-paced team.

Day to day, you will juggle calendars, confirm appointments, and keep multiple moving pieces on track, all while communicating clearly and professionally with clients, staff, and vendors. People who thrive in this role are naturally organized, calm under pressure, comfortable with technology, and genuinely enjoy helping others stay on schedule.

COMPENSATION

The salary range for this role is $65,000 - $88,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Coordinate and schedule appointments, meetings, and services for clients and staff
• Maintain and update scheduling calendars across multiple platforms
• Communicate with clients and internal teams to confirm and adjust appointments
• Monitor scheduling systems for conflicts and resolve them proactively
• Send appointment reminders and follow up on confirmations
• Answer incoming calls and emails related to scheduling requests
• Maintain accurate records of appointments, cancellations, and rescheduling
• Collaborate with team members to ensure smooth daily operations
• Assist with administrative tasks as needed
• Escalate scheduling issues or conflicts to the appropriate team member

Requirements

• High school diploma or equivalent required, some college preferred
• Prior scheduling, administrative, or customer service experience a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable using scheduling software, email, and Microsoft Office
• Ability to multitask and prioritize in a fast-paced remote environment
• Reliable internet connection and a quiet home workspace
• Strong time management and problem-solving skills
• Ability to work independently with minimal supervision
• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Opportunities for growth and advancement
• Collaborative and supportive team culture
• Paid training and onboarding
• Employee assistance program
• Work-life balance focused environment

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.