Remote Real Estate Transaction Coordinator & Admin

Healing Strides Counseling; South Jordan (UT); Remote; USD 54,000 - 66,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Flexible schedule

Free uniforms

Paid time off

Property

Job summary

Sellwise is seeking a highly organized Transaction Coordinator/Office Administrator to support our growing real estate investment company, franchise system, and private lending operations. This role focuses on coordinating transactions from contract through closing while providing lending coordination and general administrative support.

You will manage property files, track deadlines, communicate with title companies, buyers, sellers, and internal teams, and maintain organized records across

Responsibilities

• Take ownership of the administrative process for each property from executed contract through closing.
• Create and organize property files in Google Drive.
• Review transaction files for missing signatures, dates, addenda, disclosures, and supporting documentation.
• Submit contracts and required documents to the title company.
• Track earnest money, due-diligence periods, inspections, appraisals, settlement dates, closings, and other contractual deadlines.
• Communicate with title companies, sellers, buyers, agents, and internal team members.
• Coordinate property access, inspections, walkthroughs, keys, lockboxes, and closing appointments when needed.
• Collect and organize amendments, assignments, releases, settlement statements, and closing documents.
• Keep our CRM, transaction pipeline, company calendar, and operations reports current.
• Complete a final file audit after closing and make sure all documents are properly saved.
• Identify missing information and potential delays before they become emergencies.

Job description

Sellwise is seeking a highly organized Transaction Coordinator/Office Administrator to support our growing real estate investment company, franchise system, and private lending operations. This role focuses on coordinating transactions from contract through closing while providing lending coordination and general administrative support.

You will manage property files, track deadlines, communicate with title companies, buyers, sellers, and internal teams, and maintain organized records across