Remote Real Estate Transaction Coordinator

Pavago; California (MO); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Pavago is seeking a detail-oriented Transaction Coordinator to manage the administrative and compliance side of real estate transactions in California. You will support agents from contract signing through close of escrow, keeping files organized and deadlines tracked with precision.

This operations-focused role requires excellent organization, attention to detail, and the ability to manage multiple transactions simultaneously while coordinating with escrow/title officers, lenders, clients, and

Qualifications

• 1–3+ years in real estate transaction support or similar role.
• Knowledge of CA residential transactions, timelines, and disclosures.
• Understanding of coordination from contract to close of escrow.
• Experience managing multiple transactions, files, or deadlines.
• Experience using transaction management and electronic signature platforms.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to track deadlines and follow up on outstanding items.
• Independent work capability without constant supervision.
• CA Real Estate License is not required for this role.

Responsibilities

• Open and manage transaction files from executed purchase agreement to close of escrow.
• Review contracts, addenda, and disclosures for completeness.
• Maintain organized files per brokerage recordkeeping and compliance.
• Prepare and organize documents for review, approval, and signature.
• Track important deadlines and alert agents when action is needed.
• Coordinate with agents, escrow/title officers, lenders, clients, and other parties.
• Route documents for e-signatures using platforms such as DocuSign or similar.
• Support agents with administrative tasks for active transactions.
• Manage multiple files and transactions with high accuracy.

Skills

Real estate TC experience

CA real estate knowledge

Close-of-escrow process

Multitask management

Transaction platforms

Organizational skills

Written & verbal communication

Deadline tracking

Independent work

CA license not required

Tools

DocuSign

DocuSign Rooms

Dotloop

Job description

Pavago is seeking a detail-oriented Transaction Coordinator to manage the administrative and compliance side of real estate transactions in California. You will support agents from contract signing through close of escrow, keeping files organized and deadlines tracked with precision.

This operations-focused role requires excellent organization, attention to detail, and the ability to manage multiple transactions simultaneously while coordinating with escrow/title officers, lenders, clients, and