Remote-Ready Executive Administrative Assistant

LyondellBasell group; Clinton (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Remote work up to two days per week

Competitive total compensation package

Comprehensive health, welfare, life, &

Job summary

LyondellBasell, Clinton Operations-Lyo, is seeking an Assistant, Administrative to support the Clinton Plant. The role emphasizes confidentiality, attention to detail, and professional communication across levels.

Strong MS Office skills, calendar coordination, and document preparation are essential. The position involves managing meetings, travel, budgets for site events, and maintaining SharePoint sites, with remote work options and OT eligibility as per policy.

Qualifications

• High School Diploma or GED.
• Minimum of 3 years administrative experience (executive administrative experience preferred).
• Excellent organizational and time management skills to efficiently prioritize competing demands to meet tight deadlines; flexibility in work hours to support projects.
• Strong writing skills, including proofreading, formatting and finalizing documents.
• Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams), as well as knowledge of Website and SharePoint management; ability to learn new software.

Responsibilities

• Manage multiple calendars, including scheduling meetings and appointments, as well as coordinate all logistics for internal/external business meetings, site visits and Senior Executive on-site reviews
• Create and prepare formal communications, announcements and presentations, as well as prepare brochures, pamphlets and certificates
• Plan and coordinate company events, award ceremonies and recognition celebrations, including holiday parties, Operational Excellence Award Celebrations, safety milestones and activities, as well as community-related events
• Coordinate travel arrangements and prepare/submit expense reports
• Coordinate/participate in weekly Management Team Staff Meetings (including development of agenda, transcribing/distribution of meeting minutes)
• Manage company procurement card and reconcile monthly statement in Concur Expense Reporting System
• Develop and maintain Web Pages and SharePoint Sites, as well as updating content
• Prepare and manage the budget for site meal costs, coffee costs and community donations, as well as compiling/updating data for various month-end reports
• Prepare and submit Payment Request Forms for supplier payments, community donations and company membership dues
• Establish, organize and maintain paper and electronic files; maintain office supply inventories and procure as needed
• Manage phone inquiries, as well as incoming/outgoing correspondence for site Leadership Team
• Other duties as assigned.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Time management

Self-motivation

Problem solving

Writing & proofreading

Professional communication

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

SharePoint

Website management

Concur

SAP

Ariba

Job description

LyondellBasell, Clinton Operations-Lyo, is seeking an Assistant, Administrative to support the Clinton Plant. The role emphasizes confidentiality, attention to detail, and professional communication across levels.

Strong MS Office skills, calendar coordination, and document preparation are essential. The position involves managing meetings, travel, budgets for site events, and maintaining SharePoint sites, with remote work options and OT eligibility as per policy.