Remote-Ready Administrative & Records Specialist

simera-talent; San Francisco (CA); À distance; USD 52 000 - 76 000; Plein temps

Résumé du poste

Simera-talent is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role requires strong organizational skills, meticulous data handling, and proactive coordination with remote teams.

The position focuses on document management, reporting, calendars, and cross-team communication to ensure timely completion of tasks and adherence to company procedures.

Qualifications

• Previous experience in administrative support, office administration, operations, coordination, or a similar role.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required for English-speaking teams.

Responsabilités

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Connaissances

Communication

Organization

Attention to detail

Data entry

Prioritization

Problem solving

Office suite

Spreadsheets

Databases

Independence

Confidentiality

Adaptability

Outils

Google Workspace

Microsoft Office

Spreadsheets

Databases

Description du poste

Simera-talent is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role requires strong organizational skills, meticulous data handling, and proactive coordination with remote teams.

The position focuses on document management, reporting, calendars, and cross-team communication to ensure timely completion of tasks and adherence to company procedures.