Remote Administrative Specialist

simera-talent; San Francisco (CA); Remote; USD 55,000 - 85,000; Full time

Job summary

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The successful candidate will help manage documentation, coordinate tasks, maintain records, and support teams with day-to-day administrative needs.

You will handle emails, calendars, reports, and data entry, while ensuring confidentiality and adherence to company procedures.

Qualifications

• 5+ years in administrative support or office administration.
• Experience managing documents, records, data, and schedules.
• Proficiency with digital tools and strong written documentation skills.
• Ability to work independently and with remote teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and purchase requests.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify administrative issues and recommend improvements.
• Ensure company policies and procedures are followed.
• Maintain confidentiality when handling sensitive information.
• Provide timely, professional support to employees, managers, and external contacts.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Data entry

Documentation

Multitasking

Google Workspace

Microsoft Office

Remote collaboration

Initiative

Tools

Google Sheets

Microsoft Excel

CRM software

Job description

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The successful candidate will help manage documentation, coordinate tasks, maintain records, and support teams with day-to-day administrative needs.

You will handle emails, calendars, reports, and data entry, while ensuring confidentiality and adherence to company procedures.