Remote Proposal Lead for AEC Bids

RESPEC; Sarasota (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

RESPEC is seeking a full-time Proposal Coordinator to manage the full proposal development lifecycle, coordinating schedules, materials, and compliance across teams. The role partners with subject matter experts, subcontractors, and clients to craft high-quality proposals and ensure on-time submissions.

The ideal candidate has a Bachelor's degree and at least five years of proposal coordination experience in the AEC industry, with strong MS Office skills and a strategic mindset.

Qualifications

• Bachelor’s degree or higher from an accredited institution.
• Minimum five years of experience coordinating proposals in the AEC industry.
• Excellent verbal and written communication skills.
• Strong project coordination, organization and time management skills with ability to manage multiple projects and deadlines.
• Detail-oriented with emphasis on quality and accuracy.
• Self-motivated and flexible.
• Experience in overseeing and managing documents and databases.
• Strategic thinker who can link daily activities to broader goals.
• Proficient with MS Office.
• Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.

Responsibilities

• Oversee the full proposal life cycle
• Schedule, host, and attend meetings to coordinate team responsibilities, document deliverables, and development timelines
• Set up proposal documents and page layout
• Assist with outreach to subconsultants and prime consultants
• Research the internet and internal databases for proposal content
• Support the writing process with research, synthesis, collaboration, and review
• Ensure proposals are compliant and submitted on time
• Maintain a database of proposals and boilerplate language
• Guide technical team in identifying win themes and strategy
• Support client and opportunity data maintenance in Salesforce
• Other duties as assigned

Skills

Verbal communication

Written communication

Project coordination

Time management

Detail-oriented

MS Office

Driving license

Education

Bachelor's degree

Tools

MS Office

Salesforce

Adobe Creative Suite

Job description

RESPEC is seeking a full-time Proposal Coordinator to manage the full proposal development lifecycle, coordinating schedules, materials, and compliance across teams. The role partners with subject matter experts, subcontractors, and clients to craft high-quality proposals and ensure on-time submissions.

The ideal candidate has a Bachelor's degree and at least five years of proposal coordination experience in the AEC industry, with strong MS Office skills and a strategic mindset.