Remote Project Support Specialist | Milestone Tracking

Talentoma; Colorado Springs (CO); Remote; USD 46,000 - 62,000; Full time

Benefits offered by this job

Fully remote work

Structured onboarding and training

Regular check-ins with team lead

Build practical skills in project docs

Health coverage, paid leave, 401(k), a

bonus opportunities

Stipends

Job summary

Talentoma is seeking a Project Support Specialist for a fully remote, desk-based role in the United States. The position supports the project management team by checking, assigning, tracking, and closing requests with clear notes to keep work moving.

Responsibilities include using Asana and Google Sheets to maintain task entries, ensuring documentation is complete, and surfacing risks early. Requires a 40-hour weekly commitment and US work authorization.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of project support, project administration, or related coordination experience preferred, particularly experience maintaining task updates across several contributors.
• Familiarity with project phases, milestones, dependencies, and basic project implementation activities, including how task completion affects the next stage of work.
• Ability to maintain project documentation and distinguish approved changes from proposed changes without independently changing project scope or priorities.
• Familiarity with task boards, shared spreadsheets, filters, and basic formulas, with the ability to learn the named systems through training.
• Clear written and verbal communication for requesting updates, explaining missing information, and sharing concise summaries with internal stakeholders.
• Careful prioritization and consistent checking habits when comparing dates, reconciling conflicting updates, and identifying items that need project manager attention.
• A reliable computer, high-speed internet, and a quiet private workspace, plus availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Responsibilities

• Review incoming project support requests from shared email and task queues, checking the requested outcome, owner, priority, and target completion date before routing.
• Create and update task entries in a project management tool such as Asana, linking supporting information and recording assignments approved by the project manager.
• Check that project documentation includes current task descriptions, milestone dates, dependencies, and acceptance criteria; ask the relevant task owner to clarify missing information.
• Maintain milestone trackers using a spreadsheets and data entry tool such as Google Sheets, comparing submitted updates with the current project plan.
• Request progress updates from task owners, confirm expected completion dates, and follow up when an agreed update is missing or unclear.
• Prepare concise progress summaries that distinguish completed work, upcoming milestones, delayed tasks, and decisions needed for the project manager's review.
• Support project discussions by organizing reference materials, capturing decisions, and turning agreed actions into clearly assigned tasks with due dates.
• Flag dependency conflicts and emerging delivery risks to the project manager, supplying task history and relevant details to support risk assessment.
• Log proposed scope or date changes for change control review, and update trackers only after the project manager confirms the agreed adjustment.
• Verify completion with task owners, record outstanding follow-up, and close assigned requests; quality is judged by accuracy, turnaround, complete notes, and dependable follow-up.

Skills

Communication

Attention to detail

Prioritization

Remote work discipline

Problem solving

Education

High school diploma or equivalent

1–2 years project support/coordination experience

Tools

Asana

Google Sheets

Task boards

Job description

Talentoma is seeking a Project Support Specialist for a fully remote, desk-based role in the United States. The position supports the project management team by checking, assigning, tracking, and closing requests with clear notes to keep work moving.

Responsibilities include using Asana and Google Sheets to maintain task entries, ensuring documentation is complete, and surfacing risks early. Requires a 40-hour weekly commitment and US work authorization.