Remote Project Operations Manager

The Helmsman Group LLC

California (MO)

Remote

USD 80,000 - 110,000

Full time

2 days ago

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Job summary

The Helmsman Group LLC is seeking a Project Manager — Project Operations to oversee day-to-day operational activities and ensure projects run on schedule, within budget, and to quality standards. You will coordinate resources, vendors, and stakeholders across multi-project pipelines, while maintaining documentation and dashboards.

Ideal candidates have 4–7 years in project operations, strong PM skills, and proficiency with MS Excel and PM tools.

Qualifications

Bachelor's degree in Project Management, Business Administration, Operations Management, or a related field.
4–7 years of experience in project management, project operations, operations management, or a related field.
Experience coordinating cross-functional projects and operational activities.
Strong understanding of project management principles and operational processes.
Experience with project scheduling, resource coordination, budgeting, and reporting.
Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
Experience with project management tools such as Microsoft Project, Smartsheet, Jira, Asana, Monday.com, or similar platforms.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Strong analytical, problem-solving, and decision-making abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

Manage day-to-day operational activities associated with assigned projects.
Coordinate project resources, personnel, equipment, materials, vendors, and services.
Develop and maintain project schedules, work plans, milestones, and operational timelines.
Monitor project activities and ensure tasks are completed according to established deadlines.
Coordinate communication between project teams, departments, vendors, and stakeholders.
Track project progress, deliverables, dependencies, risks, issues, and action items.
Monitor project budgets, expenses, invoices, and resource utilization.
Identify operational challenges and coordinate timely resolution.
Develop and maintain standard operating procedures, project documentation, and workflow processes.
Ensure project activities comply with company policies, procedures, quality standards, and applicable requirements.
Coordinate vendor and contractor activities and monitor performance against project requirements.
Manage project meetings, operational reviews, status meetings, and follow-up activities.
Prepare project status reports, operational dashboards, performance metrics, and management updates.
Monitor key performance indicators (KPIs) and identify opportunities for operational improvement.
Support resource planning, workload management, and allocation of project resources.
Identify project risks and develop mitigation and contingency plans.
Manage changes to project requirements, schedules, resources, and operational processes.
Coordinate testing, implementation, deployment, or project launch activities when applicable.
Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.
Conduct project closeout activities, including final documentation, financial reconciliation, lessons learned, and performance reviews.
Identify opportunities to improve project processes, efficiency, productivity, and cost effectiveness.
Support multiple projects simultaneously while maintaining priorities and deadlines.