PROJECT MANAGER

The Helmsman Group LLC; California (MO); Remote; USD 80,000 - 110,000; Full time

Job summary

The Helmsman Group LLC is seeking a Project Manager — Project Operations to oversee day-to-day operational activities and ensure projects run on schedule, within budget, and to quality standards. You will coordinate resources, vendors, and stakeholders across multi-project pipelines, while maintaining documentation and dashboards.

Ideal candidates have 4–7 years in project operations, strong PM skills, and proficiency with MS Excel and PM tools.

Qualifications

• Bachelor's degree in Project Management, Business Administration, Operations Management, or a related field.
• 4–7 years of experience in project management, project operations, operations management, or a related field.
• Experience coordinating cross-functional projects and operational activities.
• Strong understanding of project management principles and operational processes.
• Experience with project scheduling, resource coordination, budgeting, and reporting.
• Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with project management tools such as Microsoft Project, Smartsheet, Jira, Asana, Monday.com, or similar platforms.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage day-to-day operational activities associated with assigned projects.
• Coordinate project resources, personnel, equipment, materials, vendors, and services.
• Develop and maintain project schedules, work plans, milestones, and operational timelines.
• Monitor project activities and ensure tasks are completed according to established deadlines.
• Coordinate communication between project teams, departments, vendors, and stakeholders.
• Track project progress, deliverables, dependencies, risks, issues, and action items.
• Monitor project budgets, expenses, invoices, and resource utilization.
• Identify operational challenges and coordinate timely resolution.
• Develop and maintain standard operating procedures, project documentation, and workflow processes.
• Ensure project activities comply with company policies, procedures, quality standards, and applicable requirements.
• Coordinate vendor and contractor activities and monitor performance against project requirements.
• Manage project meetings, operational reviews, status meetings, and follow-up activities.
• Prepare project status reports, operational dashboards, performance metrics, and management updates.
• Monitor key performance indicators (KPIs) and identify opportunities for operational improvement.
• Support resource planning, workload management, and allocation of project resources.
• Identify project risks and develop mitigation and contingency plans.
• Manage changes to project requirements, schedules, resources, and operational processes.
• Coordinate testing, implementation, deployment, or project launch activities when applicable.
• Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.
• Conduct project closeout activities, including final documentation, financial reconciliation, lessons learned, and performance reviews.
• Identify opportunities to improve project processes, efficiency, productivity, and cost effectiveness.
• Support multiple projects simultaneously while maintaining priorities and deadlines.

Skills

Project Operations

Project Management

Resource Coordination

Project Scheduling

Budget & Cost Management

Risk & Issue Management

Vendor Management

Process Improvement

KPI & Performance Tracking

Stakeholder Management

Change Management

Cross-Functional Coordination

Project Reporting

Workflow Management

Documentation & Compliance

Problem Solving

Team Leadership

Microsoft Excel / Project Management

Education

Bachelor's degree in Project Management

Tools

Microsoft Project

Smartsheet

Jira

Asana

Monday.com

Job description

Job Position: Project Manager

Job Type: (Remote)

Job Summary

The Project Manager — Project Operations is responsible for managing the day-to-day operational activities required to successfully execute and deliver projects. This position ensures that project resources, processes, schedules, budgets, vendors, and deliverables are effectively coordinated and monitored throughout the project lifecycle.

The Project Manager works closely with cross-functional teams, stakeholders, vendors, and management to maintain operational efficiency, resolve issues, manage risks, and ensure projects are delivered according to established objectives, timelines, budgets, and quality standards.

Key Responsibilities

• Manage day-to-day operational activities associated with assigned projects.

• Coordinate project resources, personnel, equipment, materials, vendors, and services.

• Develop and maintain project schedules, work plans, milestones, and operational timelines.

• Monitor project activities and ensure tasks are completed according to established deadlines.

• Coordinate communication between project teams, departments, vendors, and stakeholders.

• Track project progress, deliverables, dependencies, risks, issues, and action items.

• Monitor project budgets, expenses, invoices, and resource utilization.

• Identify operational challenges and coordinate timely resolution.

• Develop and maintain standard operating procedures, project documentation, and workflow processes.

• Ensure project activities comply with company policies, procedures, quality standards, and applicable requirements.

• Coordinate vendor and contractor activities and monitor performance against project requirements.

• Manage project meetings, operational reviews, status meetings, and follow-up activities.

• Prepare project status reports, operational dashboards, performance metrics, and management updates.

• Monitor key performance indicators (KPIs) and identify opportunities for operational improvement.

• Support resource planning, workload management, and allocation of project resources.

• Identify project risks and develop mitigation and contingency plans.

• Manage changes to project requirements, schedules, resources, and operational processes.

• Coordinate testing, implementation, deployment, or project launch activities when applicable.

• Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.

• Conduct project closeout activities, including final documentation, financial reconciliation, lessons learned, and performance reviews.

• Identify opportunities to improve project processes, efficiency, productivity, and cost effectiveness.

• Support multiple projects simultaneously while maintaining priorities and deadlines.

Qualifications

• Bachelor's degree in Project Management, Business Administration, Operations Management, or a related field.

• 4–7 years of experience in project management, project operations, operations management, or a related field.

• Experience coordinating cross-functional projects and operational activities.

• Strong understanding of project management principles and operational processes.

• Experience with project scheduling, resource coordination, budgeting, and reporting.

• Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.

• Experience with project management tools such as Microsoft Project, Smartsheet, Jira, Asana, Monday.com, or similar platforms.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Strong analytical, problem-solving, and decision-making abilities.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• PMP, CAPM, PRINCE2, or other project management certification.

• Experience with Agile, Scrum, Waterfall, or hybrid project methodologies.

• Experience in operations, process improvement, or business transformation.

• Experience managing vendors, contractors, and third-party service providers.

• Experience with project financial management and cost control.

• Knowledge of Lean, Six Sigma, or continuous improvement methodologies.

• Experience developing operational KPIs and performance dashboards.

• Experience working with enterprise project management or ERP systems.

Key Skills

• Project Operations

• Project Management

• Operational Planning

• Resource Coordination

• Project Scheduling

• Budget & Cost Management

• Risk & Issue Management

• Vendor Management

• Process Improvement

• KPI & Performance Tracking

• Stakeholder Management

• Change Management

• Cross-Functional Coordination

• Project Reporting

• Workflow Management

• Documentation & Compliance

• Problem Solving

• Team Leadership

• Microsoft Excel / Project Management Software

Core Competencies

• Operational Leadership: Ability to coordinate daily project activities and ensure operational objectives are achieved.

• Organization: Ability to manage schedules, resources, documentation, priorities, and deadlines effectively.

• Problem Solving: Ability to identify operational issues and coordinate practical solutions.

• Communication: Ability to maintain clear communication among project teams, management, vendors, and stakeholders.

• Resource Management: Ability to coordinate people, materials, equipment, and financial resources effectively.

• Process Improvement: Ability to identify inefficiencies and implement improvements that increase productivity and reduce costs.

• Accountability: Ability to monitor project performance and ensure teams remain accountable for assigned deliverables.

• Adaptability: Ability to respond effectively to changing priorities, project requirements, and operational challenges.