Remote Project Operations Lead

The Helmsman Group LLC; California (MO); Remote; USD 90,000 - 130,000; Full time

Job summary

The Helmsman Group LLC is seeking a remote Project Manager — Project Operations to oversee day-to-day project execution, coordinating resources, schedules, budgets, vendors, and stakeholders to deliver projects on time and within scope.

This role emphasizes cross-functional collaboration, risk management, and ongoing process improvements across multiple initiatives in a dynamic environment.

Qualifications

• Bachelor's degree in a related field.
• 4–7 years of project management or operations experience.
• Experience coordinating cross-functional projects and activities.
• Strong knowledge of PM principles and processes.
• Experience with scheduling, budgeting, and reporting.
• Proficiency with Microsoft Office, especially Excel, Word, and PowerPoint.
• Experience with PM tools such as MS Project, Smartsheet, Jira, Asana, Monday.com.

Responsibilities

• Manage day-to-day operational activities for assigned projects.
• Coordinate resources, personnel, equipment, vendors, and services.
• Develop and maintain project schedules, milestones, and timelines.
• Monitor activities and ensure tasks meet deadlines.
• Coordinate communication among teams, departments, vendors, and stakeholders.
• Track progress, deliverables, dependencies, risks, and issues.
• Monitor budgets, expenses, invoices, and resource usage.
• Identify operational challenges and coordinate resolutions.
• Develop SOPs, project docs, and workflows.
• Ensure compliance with policies and quality standards.
• Coordinate vendor and contractor activities and monitor performance.
• Lead project meetings and status reviews.
• Prepare status reports, dashboards, and performance metrics.
• Identify opportunities for process improvements and efficiency gains.
• Support resource planning and workload management.
• Identify risks and develop mitigation plans.
• Manage changes to requirements, schedules, and processes.
• Coordinate testing, deployment, or launches when applicable.
• Maintain complete project documentation throughout the lifecycle.
• Conduct closeout activities, including financial reconciliation and lessons learned.
• Seek opportunities to improve processes and cost-effectiveness.
• Support multiple projects concurrently with priorities and deadlines.

Skills

Project Operations

Project Management

Operational Planning

Resource Coordination

Project Scheduling

Budget & Cost Management

Risk & Issue Management

Vendor Management

Process Improvement

KPI & Performance Tracking

Stakeholder Management

Change Management

Cross-Functional Coordination

Project Reporting

Workflow Management

Documentation & Compliance

Problem Solving

Team Leadership

Microsoft Excel / Project Management

Education

Bachelor's degree in Project Management, Business Administration, Operations Management, or a related field

Tools

Microsoft Project

Smartsheet

Jira

Asana

Monday.com

Job description

The Helmsman Group LLC is seeking a remote Project Manager — Project Operations to oversee day-to-day project execution, coordinating resources, schedules, budgets, vendors, and stakeholders to deliver projects on time and within scope.

This role emphasizes cross-functional collaboration, risk management, and ongoing process improvements across multiple initiatives in a dynamic environment.