Remote Project Coordinator, Statewide Assessments

Jobgether; United States; Remote; USD 52,000 - 76,000; Full time

Benefits offered by this job

Remote-first

Home office support

Flexible working culture

Meaningful work

Collaborative culture

Equal employment opportunities

Accommodations available

Job summary

Jobgether, listing this Project Coordinator role on behalf of a partner company in the United States, supports statewide computer-based assessment programs by coordinating activities with project managers, internal teams, and state clients.

You will oversee administrative tasks, coordinate meetings, maintain project documentation, and assist with software testing, reports, and presentations. This remote-first position suits organized professionals who excel in multitasking and collaboration.

Qualifications

• Bachelor's degree in a relevant field or 2-4 years of equivalent professional experience in project coordination, administrative support, operations, or a related area.
• Excellent written and verbal communication abilities, with confidence interacting professionally with internal stakeholders, external clients, state representatives, and educators.
• Strong organizational and time-management skills, with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.
• High level of accuracy and attention to detail when preparing documentation, tracking project activities, managing records, and supporting deliverables.
• Strong analytical and problem-solving abilities, combined with the initiative to identify issues, follow up on outstanding matters, and support effective resolutions.
• Ability to manage several assignments simultaneously while maintaining productivity, accuracy, and quality.
• Experience using Microsoft Office applications, including tools for preparing documents, spreadsheets, presentations, and other administrative materials.
• Ability to work effectively with minimal direction, take ownership of assigned responsibilities, and proactively identify areas where additional support is needed.
• Strong interpersonal skills and the ability to collaborate effectively with colleagues across different functions and communicate with diverse stakeholders.
• Comfortable working in a remote-first environment, participating in virtual meetings, and adjusting to changing project priorities and operational requirements.
• Availability: Ability to work during Central Time Zone business hours is preferred.
• Willingness to travel approximately once per quarter for client meetings or other project-related activities.
• Reliable broadband internet connection with minimum speeds of 10 Mbps download and 5 Mbps upload.
• Comfortable participating in video-based interviews and regular virtual meetings with the camera on. Unauthorized note-taking or AI tools during interviews is prohibited unless approval obtained.

Responsibilities

• Provide project coordination support: Assist program managers and project team members with day-to-day administrative and operational activities, ensuring project deliverables are communicated, monitored, and completed within established timelines.
• Manage project documentation: Organize, maintain, and update project management materials, including meeting agendas, official minutes, issue logs, tracking documents, and other essential project records.
• Coordinate meetings and events: Provide logistical and administrative support for virtual and on-site meetings, including preparing materials, coordinating schedules, and attending client meetings when required.
• Facilitate stakeholder communication: Maintain effective communication with internal teams, state representatives, and educators, responding to inquiries, addressing concerns, and ensuring information is shared accurately and efficiently.
• Support customer documentation: Update and maintain customer-facing materials, including software user guides, assessment administration manuals, brochures, and other supporting documentation.
• Assist with software testing activities: Coordinate user acceptance testing and software specification verification, collect and organize client feedback, and track responses and issue resolutions with relevant internal functional teams.
• Prepare reports and presentations: Support the development, production, and assembly of reports, proposals, presentations, and meeting materials to facilitate project communication and decision-making.
• Monitor project progress: Track assigned tasks and follow up with relevant stakeholders to ensure outstanding actions, deliverables, and project requirements are addressed on time.
• Work independently and proactively: Manage delegated responsibilities with minimal supervision, anticipate project needs, identify opportunities to provide additional support, and proactively seek new assignments.
• Contribute to team collaboration: Work closely with project management and cross-functional teams to maintain operational efficiency, support project objectives, and ensure a consistent client experience.

Skills

Communication

Time management

Organization

Attention to detail

Problem solving

Multitasking

Teamwork

Independent working

Remote collaboration

Travel readiness

Documentation

Education

Bachelor's degree

2-4 years experience

Tools

Microsoft Office

Job description

Jobgether, listing this Project Coordinator role on behalf of a partner company in the United States, supports statewide computer-based assessment programs by coordinating activities with project managers, internal teams, and state clients.

You will oversee administrative tasks, coordinate meetings, maintain project documentation, and assist with software testing, reports, and presentations. This remote-first position suits organized professionals who excel in multitasking and collaboration.