Remote Project Accountant & Billing Specialist

IA; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

IA is seeking a Project Accountant for a remote role (EST or CST preferred) to support project accounting, client billing, and financial reporting. You will work with Project Managers and Finance to ensure accurate setup, invoicing, and closeout across projects and studios.

Ideal candidates have 3–5+ years in project accounting, strong knowledge of contract terms, and experience with Deltek Vantagepoint. Strong Excel skills and attention to detail are essential.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3–5+ years in project accounting and billing.
• Experience in AEC or project-based professional services preferred.
• Strong knowledge of project costing, WIP and billing terms.
• Experience with month-end close and reporting.

Responsibilities

• Manage monthly project accounting and billing for assigned projects and studios.
• Set up projects in Deltek Vantagepoint with contract data and billing terms.
• Review labor, costs, and billing rates for accuracy per contract terms.
• Prepare and review client invoices and supporting docs; apply sales tax as needed.
• Coordinate billing approvals with Project Managers and resolve invoice questions.
• Review project costs, earned revenue, and WIP; report variances to leadership.
• Support month-end close by reconciling project balances and revenue.
• Monitor project financial performance and identify action items.
• Process AP/AR transactions; manage write-offs with approvals.
• Monitor receivables and assist with collections discussions.
• Review timesheets and unbilled labor; verify project charges.
• Ensure changes reflect in contracts, budgets, and billing info.
• Maintain complete project financial records and documentation.
• Coordinate interoffice agreements for multi-studio projects.
• Provide accounting guidance and training to teams.
• Resolve routine issues; escalate complex matters.

Skills

Project accounting

Billing & invoicing

Deltek Vantagepoint

Financial reporting

Month-end close

Excel proficiency

Contract terms interpretation

Communication

Attention to detail

Problem solving

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Office

Job description

IA is seeking a Project Accountant for a remote role (EST or CST preferred) to support project accounting, client billing, and financial reporting. You will work with Project Managers and Finance to ensure accurate setup, invoicing, and closeout across projects and studios.

Ideal candidates have 3–5+ years in project accounting, strong knowledge of contract terms, and experience with Deltek Vantagepoint. Strong Excel skills and attention to detail are essential.