Project Accountant

IA; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

IA is seeking a Project Accountant for a remote role (EST or CST preferred) to support project accounting, client billing, and financial reporting. You will work with Project Managers and Finance to ensure accurate setup, invoicing, and closeout across projects and studios.

Ideal candidates have 3–5+ years in project accounting, strong knowledge of contract terms, and experience with Deltek Vantagepoint. Strong Excel skills and attention to detail are essential.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3–5+ years in project accounting and billing.
• Experience in AEC or project-based professional services preferred.
• Strong knowledge of project costing, WIP and billing terms.
• Experience with month-end close and reporting.

Responsibilities

• Manage monthly project accounting and billing for assigned projects and studios.
• Set up projects in Deltek Vantagepoint with contract data and billing terms.
• Review labor, costs, and billing rates for accuracy per contract terms.
• Prepare and review client invoices and supporting docs; apply sales tax as needed.
• Coordinate billing approvals with Project Managers and resolve invoice questions.
• Review project costs, earned revenue, and WIP; report variances to leadership.
• Support month-end close by reconciling project balances and revenue.
• Monitor project financial performance and identify action items.
• Process AP/AR transactions; manage write-offs with approvals.
• Monitor receivables and assist with collections discussions.
• Review timesheets and unbilled labor; verify project charges.
• Ensure changes reflect in contracts, budgets, and billing info.
• Maintain complete project financial records and documentation.
• Coordinate interoffice agreements for multi-studio projects.
• Provide accounting guidance and training to teams.
• Resolve routine issues; escalate complex matters.

Skills

Project accounting

Billing & invoicing

Deltek Vantagepoint

Financial reporting

Month-end close

Excel proficiency

Contract terms interpretation

Communication

Attention to detail

Problem solving

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Office

Job description

Project Accountant | Remote (Ideally EST or CST time zones)

Team: Finance

At IA, we bring architecture, design, and strategy together to create environments that move people and organizations forward. Our teams help clients respond to changing business needs by designing places that strengthen connection, support performance, and adapt to what comes next. Join us and bring your perspective to work that aligns culture, operations, and long-term goals. Together, we shape the future through people-centered design.

Our Finance team is seeking a Project Accountant and a Billing Specialist to support the financial performance of projects and client accounts across IA. Working with Project Managers, studio leadership, and Finance colleagues, you’ll oversee assigned project accounting activities from setup through closeout. You’ll connect contract requirements, project costs, billing, and financial reporting to help teams understand performance, resolve issues, and make informed decisions.

What You’ll Do

• Manage monthly project accounting and billing activities for assigned projects, client accounts, and studios.
• Set up projects in Deltek Vantagepoint, verifying approved contract information, fee structures, billing terms, and project coding.
• Review project labor, consultant costs, expenses, and billing rates for accuracy and alignment with contract terms, coordinating approved corrections and reclassifications.
• Prepare and review client invoices and supporting documentation, applying sales tax where required under established Finance guidance.
• Coordinate billing approvals with Project Managers and work with clients to resolve invoice questions and discrepancies.
• Review project costs, earned revenue, work in progress, and unbilled balances, researching variances and communicating findings to project leadership.
• Support month-end close by reconciling assigned project balances and reviewing revenue and work in progress in accordance with Finance policies.
• Monitor project financial performance with Project Managers, reviewing budget status, progress, and estimates to complete and identifying concerns that require action.
• Process or coordinate accounts payable and receivable transactions, reconcile assigned balances, and process adjustments and write-offs with required approvals.
• Monitor outstanding receivables and partner with project leadership and Finance colleagues on collections and payment concerns.
• Review timesheet postings and time transfers for accuracy and investigate unbilled labor and related project charges.
• Verify that approved contract amendments and additional services are reflected accurately in project fees, budgets, and billing information within the accounting system.
• Maintain complete project financial records and supporting documentation.
• Coordinate interoffice agreements and related accounting entries to support projects involving multiple studios.
• Request and track certificates of insurance through the designated process.
• Complete project closeout activities, confirming final billing, outstanding balances, and required accounting documentation.
• Provide guidance to project teams on accounting procedures and support training and knowledge sharing with colleagues.
• Resolve routine and moderately complex accounting issues independently, escalating more complex matters to Finance leadership.

What You Bring

• A bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience.
• 3-5 or more years of accounting experience, including responsibility for project accounting and billing.
• Project accounting experience within architecture, engineering, or construction (AEC) is strongly preferred, particularly in a project-based professional services environment.
• Working knowledge of project costing, earned revenue, work in progress, unbilled balances, and project financial reporting.
• Experience supporting month-end close and reconciling project financial balances.
• Experience interpreting contract fee structures and billing terms and applying them accurately to project setup, invoicing, and approved changes.
• Experience with accounts payable, accounts receivable, reconciliations, and project closeout.
• Experience reviewing project budgets and financial performance with Project Managers and communicating issues that affect billing or profitability.
• Working knowledge of accounting systems, preferably Deltek Vantagepoint or Vision.
• Intermediate proficiency in Microsoft Office, particularly Excel, with the ability to organize, analyze, and reconcile financial information.
• Strong analytical and problem-solving skills, with the ability to investigate discrepancies and recommend practical resolutions.
• Clear verbal and written communication skills and the ability to explain financial information to colleagues with different areas of expertise.
• Sound judgment, diplomacy, and discretion when working with project leaders, clients, and confidential financial information.
• Strong organization and attention to detail, with the ability to prioritize competing deadlines and maintain accurate records.
• A collaborative approach and the ability to learn new systems, share knowledge, and follow through on outstanding issues.