Remote Program Operations Manager

Job Post; United States; On-site; USD 75,000 - 100,000; Full time

Job summary

Greenlight America is hiring a Program Administration Manager to lead department-wide systems and operations for our growing campaigns team.

The role reports to the Senior Director of Campaigns and supports executive functions while coordinating cross-team initiatives. It suits a proactive problem-solver who thrives in fast growth and values mission-driven work in the clean energy space.

Qualifications

• 3+ years of relevant program administration or operations experience, ideally in a nonprofit, campaign, or mission-driven environment.
• Strong organizational skills and exceptional attention to detail, with a track record of building and implementing systems and processes.
• Experience rolling out new processes and driving adoption with a team, including situations without direct management authority.
• Experience with budget management and financial tracking; comfort working with spreadsheets and financial data.
• Experience working with a senior leader to translate department priorities and goals into action.
• Excellent written and verbal communication skills, including experience drafting communications on behalf of senior leaders.
• Comfort in building relationships, communicating, and coordinating work across staff and leadership.
• Demonstrates discretion and good judgment handling sensitive information.
• Excitement for taking systems to the next level in a fast-growing organization.
• Proactive, self-directed work style with the ability to manage multiple priorities.
• Comfort in a fast-growing organization where processes are still being built.
• Passion for accelerating the clean energy transition.

Responsibilities

• Design and improve department-wide systems and structures.
• Lead for department retreats and all-team convenings, from logistics through content flow.
• Design onboarding, structure, and support for internship/fellowship programs.
• Establish and maintain a regular department communication cadence with best practices.
• Draft and coordinate internal communications on behalf of the Senior Director.
• Maintain organized department files and documentation for efficiency.
• Support culture and engagement efforts for the department.
• Provide light-touch executive support to the Senior Director, including travel logistics.
• Take on ad hoc special projects as department needs evolve.
• Coordinate with Ops on budget management and tracking expenditures.
• Identify gaps in operational processes and develop scalable solutions.
• Manage campaign operational workflows and train staff on them.

Skills

Organizational skills

Communication skills

Project management

Automation tools

Budget management

Stakeholder coordination

Tools

Asana

Zapier

Job description

Greenlight America is hiring a Program Administration Manager to lead department-wide systems and operations for our growing campaigns team.

The role reports to the Senior Director of Campaigns and supports executive functions while coordinating cross-team initiatives. It suits a proactive problem-solver who thrives in fast growth and values mission-driven work in the clean energy space.