Remote Processing Archivist: Digital Records & Preservation

Stella Contracting, Inc; Fort Worth (TX); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Remote work

Hybrid work

Job summary

Stella Contracting, Inc. is seeking a Processing Archivist for a full-time contract role. The ideal candidate will organize archival materials, describe collections, and support digitization while ensuring accurate records and metadata upkeep.

The role requires a Bachelor's degree in an archival-related field and 2–3 years of experience. Hybrid or remote options may be available to suit collection access needs and organizational policies.

Qualifications

• Bachelor's degree in archival studies, history, library science, information science, records management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments, maintain accurate documentation, and meet deadlines.
• Ability to work independently and collaborate effectively with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, documents, manuscripts, and institutional records.
• Arrange and describe collections following archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure materials are stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow collection access and records management policies.
• Monitor processing schedules and ensure deadlines are met.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Archival processing

Metadata management

Finding aids

Cataloging

Digital preservation

Documentation

Research skills

Microsoft Office

Digital repositories

Independent work

Education

Bachelor's degree in Archival Studies / related field

Tools

Archival databases

Collection management systems

Digital repositories

Job description

Stella Contracting, Inc. is seeking a Processing Archivist for a full-time contract role. The ideal candidate will organize archival materials, describe collections, and support digitization while ensuring accurate records and metadata upkeep.

The role requires a Bachelor's degree in an archival-related field and 2–3 years of experience. Hybrid or remote options may be available to suit collection access needs and organizational policies.