Remote Processing Archivist - Cataloging & Preservation

Stella Contracting, Inc; Hartford (CT); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc is seeking a Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, create finding aids, and support access to physical and digital materials.

The ideal candidate has a Bachelor’s degree in Archival Studies or related field and 2–3 years of archival processing experience, with strong research, organizational, and information-management skills. Remote or hybrid work options may be available.

Qualifications

• Bachelor's degree in Archival Studies or related field is required.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research

Organizational

Analytical

Problem-solving

Written communication

Attention to detail

Time management

Independent work

Cross-functional collaboration

Education

Bachelor's degree in Archival Studies or related field

Tools

Microsoft Office

Archival databases

Collection management systems

Digital repositories

Job description

Stella Contracting, Inc is seeking a Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, create finding aids, and support access to physical and digital materials.

The ideal candidate has a Bachelor’s degree in Archival Studies or related field and 2–3 years of archival processing experience, with strong research, organizational, and information-management skills. Remote or hybrid work options may be available.