Remote Processing Archivist for Digital Records & Access

Stella Contracting, Inc; Boise (ID); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, and improve access to materials.

The role emphasizes meticulous documentation, finding aids, metadata, and collaboration with library staff and researchers, with remote or hybrid work options and a focus on timely processing.

Qualifications

• Bachelor's degree in Archival Studies or related field.
• 2–3 years of archival processing or records management experience.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Information management

Attention to detail

Communication skills

Education

Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or related field

Tools

MS Office

Archival databases

Digital repositories

Job description

Stella Contracting, Inc is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, and improve access to materials.

The role emphasizes meticulous documentation, finding aids, metadata, and collaboration with library staff and researchers, with remote or hybrid work options and a focus on timely processing.