Remote Processing Archivist: Digital Preservation & Access

Stella Contracting, Inc; Providence (RI); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Remote or hybrid options

Job summary

Stella Contracting, Inc. seeks a Processing Archivist for a full-time contract to manage archival collections, preserve records, and develop collection documentation.

You will organize materials, create finding aids, and support digitization projects while maintaining accurate metadata and compliance with access policies. The role demands strong research, organizational, and information-management skills, with the ability to work independently and with cross-functional teams.

Qualifications

• Bachelor's degree in archival studies or related field.
• 2–3 years of archival processing or records management experience.
• Knowledge of archival arrangement, description, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases or collection management systems.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments and meet deadlines.
• Ability to work independently and collaborate with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, documents, and records.
• Arrange and describe collections per archival standards.
• Create and maintain finding aids, inventories, and catalog records.
• Assess preservation needs and ensure proper handling and storage.
• Maintain collection databases, metadata, and processing docs.
• Support digitization projects by preparing materials and verifying records.
• Identify missing information and inconsistencies in documentation.
• Collaborate with library staff, researchers, and records managers.
• Retrieve and prepare materials for authorized research requests.
• Maintain confidentiality and follow access policies.
• Monitor schedules and meet project deadlines.
• Suggest improvements to workflows and cataloging practices.

Skills

Research skills

Organizational skills

Analytical thinking

Problem-solving

Written communication

Attention to detail

Time management

Independent work

Team collaboration

Education

Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field

Tools

Microsoft Office

Digital documentation tools

Archivist databases

Collection management systems

Job description

Stella Contracting, Inc. seeks a Processing Archivist for a full-time contract to manage archival collections, preserve records, and develop collection documentation.

You will organize materials, create finding aids, and support digitization projects while maintaining accurate metadata and compliance with access policies. The role demands strong research, organizational, and information-management skills, with the ability to work independently and with cross-functional teams.