Remote Processing Archivist: Digital Preservation & Access

Stella Contracting, Inc; City of Albany (NY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Remote or hybrid options

Job summary

Stella Contracting, Inc is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, and improve access to physical and digital materials. The role emphasizes research, documentation, and collaboration with library staff and researchers.

The Processing Archivist will arrange, describe, and catalog collections, create finding aids, maintain metadata, support digitization, and ensure deadlines.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments, maintain accurate documentation, and meet deadlines.
• Ability to work independently and collaborate effectively with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Information management

Attention to detail

Independent work

Cross-functional collaboration

Education

Bachelor's degree in Archival Studies or related field

Tools

Microsoft Office

Archival databases

Collection management systems

Digital repositories

Job description

Stella Contracting, Inc is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historical records, and improve access to physical and digital materials. The role emphasizes research, documentation, and collaboration with library staff and researchers.

The Processing Archivist will arrange, describe, and catalog collections, create finding aids, maintain metadata, support digitization, and ensure deadlines.