Processing Archivist: Digital Access & Preservation

Stella Contracting, Inc; Milwaukee (WI); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Remote or hybrid options

Job summary

Stella Contracting, Inc. is seeking a Processing Archivist to join on a full-time contract basis. You will manage archival collections, preserve historical records, and help improve access to physical and digital materials.

The role requires arranging and describing collections, creating finding aids and inventories, and maintaining metadata and processing documentation. Remote or hybrid options may be available to suit collection access needs.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Analytical skills

Problem-solving

Communication

Education

Bachelor's degree in Archival Studies or related field

Tools

Microsoft Office

Digital documentation tools

Archival databases / CM systems

Job description

Stella Contracting, Inc. is seeking a Processing Archivist to join on a full-time contract basis. You will manage archival collections, preserve historical records, and help improve access to physical and digital materials.

The role requires arranging and describing collections, creating finding aids and inventories, and maintaining metadata and processing documentation. Remote or hybrid options may be available to suit collection access needs.