Remote Processing Archivist: Digital Preservation & Access

Stella Contracting, Inc; Burlington (VT); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc. is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historic records, and improve access to physical and digital materials.

You will organize materials, create finding aids and catalog records, maintain metadata, and support digitization while ensuring confidentiality and compliance with access policies. A bachelor's degree and 2–3 years of archival experience are required.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments, maintain accurate documentation, and meet deadlines.
• Ability to work independently and collaborate effectively with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Analytical skills

Attention to detail

Written communication

Independent work

Collaboration

Education

Bachelor's degree in Archival Studies or related field

Tools

Microsoft Office

Archival databases

Collection management systems

Job description

Stella Contracting, Inc. is seeking a highly organized Processing Archivist on a full-time contract basis to manage archival collections, preserve historic records, and improve access to physical and digital materials.

You will organize materials, create finding aids and catalog records, maintain metadata, and support digitization while ensuring confidentiality and compliance with access policies. A bachelor's degree and 2–3 years of archival experience are required.