Remote Processing Archivist — Preservation & Access

Stella Contracting, Inc; Richmond (VA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc. seeks a Processing Archivist on a full-time contract to manage archival collections, preserve records, and improve access to physical and digital materials.

The role requires a detail-oriented mindset, strong research skills, and experience with archival standards, finding aids, and databases. Collaborate with library staff, researchers, and internal stakeholders while maintaining confidentiality and adhering to access policies.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Archival processing

Metadata management

Research skills

Documentation

Attention to detail

Education

Bachelor's in Archival Studies

Information Science or related field

Tools

Microsoft Office

Archival databases

Digital repositories

Job description

Stella Contracting, Inc. seeks a Processing Archivist on a full-time contract to manage archival collections, preserve records, and improve access to physical and digital materials.

The role requires a detail-oriented mindset, strong research skills, and experience with archival standards, finding aids, and databases. Collaborate with library staff, researchers, and internal stakeholders while maintaining confidentiality and adhering to access policies.