Remote Processing Archivist - Digital Collections & Access

Stella Contracting, Inc; Jackson (MS); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc. is seeking a Processing Archivist to manage archival collections and preserve historical records on a full-time contract basis.

You will develop finding aids, maintain inventories, and support access for researchers while meeting preservation standards. The ideal candidate holds a Bachelor’s in Archival Studies or related field with 2–3 years of processing experience and strong organizational, research, and documentation skills.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments, meet deadlines, and work independently or with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Analytical thinking

Problem solving

Attention to detail

Communication

Independent work

Collaborative

Education

Bachelor's degree in Archival Studies

Tools

Microsoft Office

Digital documentation tools

Archival databases

Collection management systems

Job description

Stella Contracting, Inc. is seeking a Processing Archivist to manage archival collections and preserve historical records on a full-time contract basis.

You will develop finding aids, maintain inventories, and support access for researchers while meeting preservation standards. The ideal candidate holds a Bachelor’s in Archival Studies or related field with 2–3 years of processing experience and strong organizational, research, and documentation skills.