Remote Processing Archivist — Digital Preservation & Cataloging

Stella Contracting, Inc; Nashville (TN); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stella Contracting, Inc. seeks a Processing Archivist to manage archival collections, preserve historical records, and develop finding aids. Remote or hybrid work options may be available to support access and workflows.

The role requires strong research, organizational, and information-management skills, with attention to detail and the ability to collaborate with library staff and researchers.

Qualifications

• Bachelor's degree in Archival Studies, History, Library Science, Information Science, Records Management, or a related field.
• 2–3 years of experience in archival processing, library collections, records management, or information administration.
• Knowledge of archival arrangement, description, cataloging, and preservation practices.
• Experience maintaining inventories, metadata, finding aids, or digital collection records.
• Proficiency in Microsoft Office and digital documentation tools.
• Familiarity with archival databases, collection management systems, or digital repositories preferred.
• Strong research, organizational, analytical, and problem-solving skills.
• Excellent written communication and attention to detail.
• Ability to manage multiple assignments, maintain accurate documentation, and meet deadlines.
• Ability to work independently and collaborate effectively with cross-functional teams.

Responsibilities

• Receive, evaluate, and organize archival materials, historical documents, manuscripts, and institutional records.
• Arrange and describe collections according to established archival standards and procedures.
• Create and maintain finding aids, inventories, catalog records, and collection descriptions.
• Assess preservation requirements and ensure archival materials are handled and stored appropriately.
• Maintain accurate collection databases, metadata, and processing documentation.
• Support digitization projects by preparing materials and verifying digital records.
• Identify missing information, preservation concerns, and inconsistencies in archival documentation.
• Collaborate with library staff, researchers, records managers, and internal stakeholders.
• Retrieve and prepare archival materials for authorized research and reference requests.
• Maintain confidentiality and follow applicable collection access and records management policies.
• Monitor processing schedules and ensure assigned archival projects meet established deadlines.
• Recommend improvements to archival workflows, cataloging practices, and collection management procedures.

Skills

Research skills

Organizational skills

Documentation skills

Attention to detail

Problem solving

Communication skills

Independent work

Team collaboration

Education

Bachelor's in Archival Studies

Tools

Microsoft Office

Digital repositories

Archivist databases

Job description

Stella Contracting, Inc. seeks a Processing Archivist to manage archival collections, preserve historical records, and develop finding aids. Remote or hybrid work options may be available to support access and workflows.

The role requires strong research, organizational, and information-management skills, with attention to detail and the ability to collaborate with library staff and researchers.